Executive Assistant

We’re looking for a highly organized, proactive, and discreet Executive Assistant to support senior leadership in a fast-paced, dynamic work environment. This role demands strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities efficiently.

Key Responsibilities:

• Calendar & Schedule Management:

  Coordinate and manage complex calendars, meetings, appointments, and travel plans.

• Meeting Coordination:

  Organize and prepare materials for meetings, take minutes, and ensure timely follow-ups on action points.

• Communication Handling:

  Serve as a gatekeeper and primary point of contact—screening, prioritizing, and drafting internal and external communications.

• Travel & Logistics:

  Manage end-to-end domestic and international travel bookings, itineraries, and expense reporting.

• Confidential Support:

  Handle sensitive and confidential information with integrity and discretion.

• Project & Task Management:

  Track tasks, deadlines, and deliverables; support in managing small projects and operational initiatives.

• Stakeholder Coordination:

  Liaise effectively with internal teams and external partners on behalf of the executive.

Requirements:

• 6–8 years of experience in a similar EA or executive support role, preferably in fast-paced industries (e.g., media, consulting, startups, or corporate).
• Excellent verbal and written communication skills.
• Strong time management and organizational abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Tech-savvy, with proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools.
• Ability to anticipate needs and take initiative proactively.