Executive Assistant

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO of a dynamic and growing manufacturing company. The EA will play a key role not only in managing the CEO's schedule and communications but also in supporting marketing efforts, tracking key projects, and ensuring smooth coordination across departments.This is a high-visibility role ideal for someone with a strong interest or background in marketing, who thrives in a fast-paced environment and can operate with discretion, autonomy, and clarity.

Key Responsibilities:
Executive Support:Manage CEOs calendar, appointments, and travel arrangementsPrioritize and manage incoming communications (emails, calls, documents)Prepare meeting briefs, presentations, reports, and follow-up notesAttend select internal and external meetings, capturing action points and driving follow-throughAct as the liaison between the CEO and internal/external stakeholdersMarketing Support:Coordinate marketing initiatives such as trade shows, campaigns, digital outreach, and customer engagement programsAssist in preparation of product brochures, case studies, and sales collateralWork with internal or external marketing teams/agencies on branding, social media, and website updatesTrack marketing metrics and help prepare monthly/quarterly marketing reportsProject Management & Strategic Support:Track progress of key CEO initiatives and business goals, ensuring timelines are metManage documentation and reporting for strategic projectsSupport the CEO in researching competitors, market trends, and industry benchmarksCoordinate with sales, production, and finance teams to align on business objectivesOffice & Admin Oversight (as needed):Handle confidential and sensitive information with professionalismEnsure the CEOs office operates smoothly and efficientlySupport occasional HR, recruitment, or vendor management tasks in collaboration with other departments

Key Qualifications:
Bachelors degree in Marketing, Business Administration, Communications, or related field2-4 years of experience in an Executive Assistant or similar support role, with exposure to marketingStrong written and verbal communication skillsProficient in Microsoft Office (Word, Excel, PowerPoint), G-Suite; familiarity with Canva, CRM or marketing automation tools is a plusAbility to manage multiple tasks, deadlines, and stakeholders efficientlyHigh level of discretion, integrity, and reliabilityPreferred Attributes:Strong interest or background in marketing or communicationsSelf-starter with a problem-solving mindsetComfortable working in a small-to-mid-sized business environmentExposure to B2B manufacturing or industrial sectors is a plus