Executive Assistant

About the Company: Our client is one of India’s most respected and diversified business groups, with a strong footprint across sectors such as steel, energy, infrastructure, and industrial development . The organization is known for its commitment to innovation, operational excellence , and nation-building , offering dynamic career opportunities in a high-performance, values-driven environment. About the Role: We are hiring on behalf of a reputed business group for an Administrative Secretary to support a senior executive (Managing Director). This position requires a proactive, highly organized individual with excellent communication skills and a strong ability to manage high-level administrative tasks with confidentiality and professionalism. Key Responsibilities: Manage and prioritize a highly dynamic calendar , including scheduling meetings, appointments, and events. Handle end-to-end travel arrangements , including visa processing, flight and hotel bookings, and preparation of detailed itineraries. Draft, review, and manage professional communication including emails, memos, and official correspondence. Organize and facilitate meetings: prepare agendas, take minutes, track action items, and maintain follow-up schedules. Serve as the main liaison between the MD’s office and internal/external stakeholders. Coordinate with cross-functional teams to align schedules, deliverables, and strategic priorities. Track progress on key projects and ensure timely follow-ups on behalf of the MD. Oversee office administration for the MD’s office, including documentation, vendor management, and reporting . Maintain a well-structured digital and physical filing system , ensuring document security and confidentiality. Support in managing ad hoc requests, urgent scheduling needs, and day-to-day executive tasks. Key Skills & Competencies: Strong verbal and written communication skills in English and Hindi . Excellent organizational and time management skills; ability to prioritize effectively. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Discretion, professionalism, and the ability to handle sensitive and confidential matters with tact. Qualifications & Experience: Bachelor’s degree in Business Administration, Commerce , or a related field. Relevant experience in a similar senior administrative or executive assistant role, preferably supporting C-level executives . Show more Show less