Executive Assistant

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About Rize

Rize (rize.farm) is a leading Agri-Tech startup uniquely positioned to build solutions that make rice cultivation more sustainable and improve farmer livelihoods in Asia. These sustainable solutions are urgently needed as rice cultivation is one of the largest polluting forms of agriculture globally. Formed through a joint venture between Temasek, Wavemaker Impact, Breakthrough Energy Ventures, and GenZero, Rize’s technology captures vital agricultural data essential for implementing sustainable farming practices. This makes rice farmers more climate-resilient, increases their crop yields, lowers costs, and facilitates efficient access to finance. Rize currently has operations in Indonesia and Vietnam and plans to expand further within the region. To expand, Rize is unlocking climate/green financing facilities to help serve more farmers in their transition to sustainable rice cultivation. Rize has recently received substantial global media attention, acknowledging our efforts in this journey. Please read more here: Bloomberg, Business Insider, DealStreetAsia.

What are we building

We are developing a platform which will help our field operations team to effectively manage their task, capture cultivation logs from million plus hectares of paddy fields, effectively manage the supply chain of agri-inputs and aggregate third party services required during the lifecycle of paddy fields.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant & Admin Operations professional to support our CEO and oversee key administrative functions. This role is pivotal in ensuring smooth day-to-day operations, managing critical executive tasks, and coordinating cross-functional and cross-country activities. The ideal candidate is detail-oriented, adept at multitasking, and thrives in a fast-paced environment.

Key Responsibilities:

1. Executive Assistance:

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s calendar, schedule, and travel arrangements efficiently.
• Prepare agendas, notes, and minutes for meetings and facilitate follow-ups.

1. Administrative Operations:

• Oversee day-to-day administrative tasks and office operations.
• Handle petty cash management and ensure accurate record-keeping.
• Manage vendor relationships and ensure smooth operations.
• Organize and manage employee assets, including procurement and distribution.

1. Travel Management:

• Coordinate travel requirements, including timely visa applications, ticket bookings, and accommodation arrangements.
• Ensure smooth cross-country/inter-country and cross-functional travel logistics.

1. Event & Meeting Management:

• Plan and execute corporate events and internal team gatherings.
• Facilitate cross-country and cross-functional meetings, ensuring seamless communication and logistics.

1. Stakeholder Management:

• Act as a key liaison for internal and external stakeholders.
• Maintain strong relationships and ensure clear communication across teams and functions.

1. Procurement and Vendor Management:

• Handle procurement tasks, ensuring cost-effectiveness and quality.
• Manage contracts and agreements with service providers and vendors.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 4–6 years of experience in an Executive Assistant or Admin Operations role.
• Prior experience in a start-up environment is a significant advantage.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite/Google suite or any project management tools.

What We Offer:

• An opportunity to work closely with senior leadership in a dynamic environment.
• A culture that values ownership, open-mindedness, and continuous learning.
• Growth opportunities within a fast-paced organization.

Quick recap of what we’re looking for:

What are we preferring?

• Experience in

  key areas

  like calendar management, events and schedule coordination, domestic and international travel management, procurement, vendor and stakeholder management, and day-to-day administrative operations.
• 4–6 years of relevant experience.
• Currently based in Bangalore.
• Excellent communication skills and a proactive, go-getter attitude.
• Start-up experience is a plus!

What are we not preferring?

• Experience that is primarily in HR or customer support.
• Senior executives with 10+ years of experience, as the role requires a mid-level professional.

If you meet the criteria we’d love to hear from you! Please review the requirements before applying to ensure this role is the right fit for your expertise.

Let’s build something incredible together!