Executive Assistant

Role Overview: As an Executive Assistant, you will be an integral part of the dynamic team, playing a crucial role in supporting the smooth functioning of the organization. Your responsibilities will include preparing financial statements, reports, memos, invoices, letters, and other documents. You will also be responsible for answering phones, routing calls to the correct person, and handling basic bookkeeping tasks. Additionally, you will file and retrieve corporate records, documents, and reports, conduct research and data analysis, and prepare documents for review and presentation by boards of directors, committees, and executives. You will assist in preparing for meetings, recording minutes accurately, and greeting visitors while making important decisions regarding their access to executives. Key Responsibilities: - Prepare financial statements, reports, memos, invoices, letters, and other documents - Answer phones, route calls to the correct person, and handle basic bookkeeping tasks - File and retrieve corporate records, documents, and reports - Conduct research and data analysis to prepare documents for review and presentation - Assist in preparing for meetings, recording minutes accurately, and greeting visitors - Use various software applications for word processing, spreadsheets, databases, and presentations - Read and analyze incoming memos, submissions, and distribute them as needed - Make travel arrangements for executives, perform office duties, and manage a records database Qualifications Required: - Experience as a virtual assistant will be advantageous - Proficiency in opening, sorting, and distributing incoming faxes, emails, and other correspondence - Provide general administrative support to ensure the efficient operation of the office (Note: No additional details of the company were mentioned in the job description.),