Executive Assistant

RD Public School

0 years

0 Lacs

betul madhya pradesh india

Posted:4 days ago| Platform:

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Skills Required

support management schedule reports coordination flow logistics documentation data report

Work Mode

On-site

Job Type

Full Time

Job Description

Job Summary:

Executive Assistant to the Director provides comprehensive administrative and secretarial support to ensure efficient management of the Director’s office. The role requires high levels of confidentiality, initiative, professionalism, and the ability to coordinate with internal and external stakeholders effectively.

Key Responsibilities:

1. Administrative Support

Manage the Director’s calendar, schedule meetings, and coordinate appointments.
Maintain organized filing systems for correspondence, reports, and confidential documents.
Prepare and review letters, circulars, notices, and other official communications.
Handle emails, phone calls, and messages on behalf of the Director.
Draft meeting agendas, record minutes, and ensure timely follow-up on action points.

2. Coordination & Communication

Liaise between the Director and principals, heads of departments, and external partners.
Ensure timely flow of information between the Director’s office and various departments.
Coordinate travel arrangements, accommodation, and logistics for official visits.
Manage event coordination for meetings, conferences, and reviews.

3. Documentation & Reporting

Assist in preparation of reports, presentations, and data summaries.
Maintain records of key meetings, circulars, and school correspondences.
Track progress of directives issued by the Director and report updates.

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