Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive&aposs behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

? Calendar & Schedule Management: Organise, prioritise, and maintain the executives calendar, coordinating internal and external meetings, calls, and travel plans.

? Communication & Correspondence: Draft, review, and manage professional communications, ensuring timely follow-ups and responses.

? Documentation & Reporting: Prepare presentations, reports, and meeting notes; maintain accurate records and documentation.

? Meeting Coordination: Arrange agendas, briefing materials, and logistics for meetings, conferences, and events.

? Travel Management: Plan and coordinate domestic and international travel, including itineraries, bookings, and expense reconciliations.

? Stakeholder Liaison: Act as the point of contact between the executive and internal/external stakeholders, ensuring seamless coordination.

? Confidentiality: Handle sensitive and confidential information with the utmost discretion.

? Operational Support: Assist with project tracking, research, and any ad-hoc administrative or operational tasks.

Qualifications

? Bachelors degree in Business Administration or a related field (preferred).

? Proven experience as an EA, preferably supporting CXO or senior leadership in a fast-paced organisation.

? Strong organisational skills with the ability to multitask and prioritise effectively.

? Excellent verbal and written communication skills.

? High level of discretion, integrity, and professionalism.

? Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.

? Strong problem-solving skills and ability to work independently.