Executive Assistant

Job Description

Key Responsibilities: Administrative Support: Manage and maintain the executive s calendar, schedule meetings, and appointments, including coordinating both internal and external meetings. Handle communications, including phone calls and emails, on behalf of the executive. Prepare reports, presentations, and documents for meetings and reviews. Follow-Up and Coordination: Follow up on action items from meetings and ensure deadlines are met. Coordinate with internal teams to ensure timely execution of tasks and projects. Travel and Meeting Management: Organize travel arrangements and prepare detailed itineraries. Coordinate meetings, both in-person and virtual, including room bookings and scheduling tools. Document Management: Maintain and organize both digital and physical files and documents, ensuring confidentiality and easy access. Manage email correspondence and categorize files, reports, and documents for easy retrieval. General Office Administration: Ensure smooth day-to-day operations in the office, including maintaining supplies and managing minor office needs. Client and Stakeholder Interaction: Assist with preparing materials for meetings with clients and stakeholders. Liaise with internal teams and external vendors for project and task coordination. Key Skills : Executive Secretary Office Administration Time Management Documentation