Executive Assistant

1. Administrative & Executive Support

• Manage and maintain the Director’s calendar, appointments, meetings, and travel schedules.
• Coordinate and prioritize daily tasks to ensure smooth workflow for the Director.
• Draft, review, and manage correspondence, emails, reports, and presentations on behalf of the Director.
• Handle confidential and sensitive information with professionalism and discretion.

2. Meeting Coordination

• Schedule, organize, and prepare materials for meetings, conferences, and reviews.
• Record minutes, follow up on action items, and ensure timely completion of tasks.
• Liaise with internal teams for agenda preparation and documentation.

3. Communication & Coordination

• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Communicate directives clearly and ensure implementation by relevant departments.
• Manage phone calls, inquiries, and requests efficiently.

4. Office & Project Management

• Assist the Director in monitoring ongoing projects and timelines.
• Track deliverables, generate status reports, and highlight pending tasks.
• Coordinate with cross-functional teams for updates, approvals, and communication.

5. Travel & Event Management

• Plan official trips, including travel tickets, hotel bookings, logistics, and itineraries.
• Assist in organizing corporate events, workshops, and official meetings.

6. Documentation & Reporting

• Maintain filing systems, both digital and physical.
• Assist in data collection, preparing MIS reports, and presentation materials.
• Ensure proper documentation for approvals, expenses, and records.

7. Director Assistance

• Provide day-to-day operational assistance to the Director.
• Anticipate the Director’s needs and proactively help in problem-solving.
• Support in decision-making by gathering relevant information and preparing briefs.

8. Professionalism & Confidentiality

• Uphold company values, maintain confidentiality, and work with a high level of professionalism.
• Represent the Director in communication when required.

Key Skills Required

• Excellent communication (written & verbal)
• Strong organizational and time-management skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Problem-solving and multitasking ability
• Attention to detail
• Professional behavior and confidentiality
• Ability to work under pressure

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹34,392.16 per month

Work Location: In person