Executive Assistant

Provide high-level administrative and project support to the CEO, enabling them to focus on strategic leadership by managing recurring tasks, client interactions, and cross-functional follow-through.

• Meeting Management:

• Prepare agendas, coordinate logistics, capture Minutes of Meeting (MoM).

• Distribute MoM within 24 hours and track action items to closure.

• Follow-up & Task Tracking:

• Maintain a rolling dashboard of outstanding CEO tasks and project milestones.

• Proactively remind stakeholders and escalate blockages.

• Client & Stakeholder Liaison:

• Serve as first point of contact for clients, board members, and partners.

• Draft and send routine communications on behalf of the CEO.

• Reporting & Promotion of CEO Agenda:

• Compile weekly status reports for senior leadership.

• Coordinate with marketing/communications to amplify key CEO initiatives.

• Ad Hoc Strategic Support:

• Research and summarize data for decision-making.

• Manage travel itineraries, expense reconciliations, and calendar optimization.

1. Operational Efficiency

• Streamlining recurring processes (e.g., MoM, follow-ups).

1. Stakeholder Satisfaction

• Maintaining high responsiveness and professionalism.

1. Information Accuracy

• Ensuring error-free documents and reports.

1. Time Leverage for CEO

• Maximizing CEO’s available hours for strategic work.