Executive Assistant Intern

Job Description

SUMMARY We are looking for an EA Intern to support scheduling, communications, and administrative coordination. The role involves managing calendars, assisting with meeting logistics, maintaining confidential records, supporting travel and event planning, and facilitating smooth communication with internal teams and external partners. Strong organisational skills, attention to detail, and professionalism are key to succeeding in this role ABOUT US - https://www.wadhwaniai.org/ Wadhwani AI is a nonprofit institute building and deploying applied AI solutions to solve critical issues in public health, agriculture, education, and urban development in underserved communities in the global south. We collaborate with governments, social sector organizations, academic and research institutions, and domain experts to identify real-world problems, and develop practical AI solutions to tackle these issues with the aim of making a substantial positive impact. We have over 30+ AI projects supported by leading philanthropies such as Bill & Melinda Gates Foundation, USAID and Google.org. With a team of over 200 professionals, our expertise encompasses AI/ML research and innovation, software engineering, domain knowledge, design and user research. In the Press: Our Founder Donors are among the Top 100 AI Influencers G20 India’s Presidency: AI Healthcare, Agriculture, & Education Solutions Showcased Globally. Unlocking the potentials of AI in Public Health Wadhwani AI Takes an Impact-First Approach to Applying Artificial Intelligence - data.org Winner of the H&M Foundation Global Change Award 2022 Indian Winners of the 2019 Google AI Impact Challenge, and the first in the Asia Pacific to host Google Fellows Cultures at Wadhwani AI - https://www.wadhwaniai.org/culture/ ROLES AND RESPONSIBILITIES Manage scheduling, calendar coordination, and meeting appointments Prepare meeting agendas, take notes, and circulate minutes and action items Draft, proofread, and format official communications and documents Support travel planning, bookings, and preparation of expense reports Maintain and organize records, presentations, reports, and confidential files Track deliverables, deadlines, and support in follow-ups Assist in planning and coordination of internal and external events Coordinate communication with internal teams, partners, and vendors Conduct basic research and compile reports or briefing materials Maintain confidentiality and handle sensitive information professionally REQUIREMENTS Bachelor's or Master's Degree - Preferably in Management, BCA, Communications, or Commerce Strong organisational and time-management skills. Excellent written and verbal communication abilities. Should be a self-starter, have an eye for detail, and be a quick learner. Proficiency in Google Suite is a plus, and the ability to handle sensitive information with discretion. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity, and disability. Apply here - https://forms.gle/PfiFUD61pbqEsbb17 Show more Show less