Executive Assistant

Job Summary: As an Executive Assistant to Director you will be providing high-level administrative support to ensure the smooth functioning of the Director's office and enabling the director to focus on strategic priorities by managing administrative tasks and facilitating smooth communication and operations within the organization. Adaptability, attention to detail, excellent organizational skills, and the ability to multitask effectively are essential qualities for success in this role. Key Responsibilities: Administrative Support: Managing the director's calendar, schedule appointments, and coordinate meetings, ensuring the efficient use of time. Prioritizing and responding to phone calls and emails from the Director's Office.  Communication and Liaison:  You will act as the primary point of contact between the director and internal/external stakeholders, including clients and employees. Drafting of different correspondence, updates, presentations, and other documents for the director. Maintain professionalism and strict confidentiality with all materials Conduct research and gather information to support decision-making processes. Travel Arrangements : Arranging Travel bookings, prepare travel expense reports, reconciling expenses and arrange payment in time. Meeting Coordination: Prepare meeting agendas, circulate minutes and follow up on action items as needed. Assist in tracking progress in different areas, and coordinating activities across teams. Confidentiality and Discretion: Handle sensitive information with utmost confidentiality and discretion. Maintain professionalism and represent the director's office with integrity. Handle special projects and assignments as delegated by the director. Provide backup support to other members of the executive team as needed. Preferred Skills & Requirements:  Completed Bachelor’s in any Stream Four or more years of experience in an administrative role reporting directly to upper management. Experience in similar roles will be an added advantage. Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Experience in developing internal processes