Executive Assistant (Immediate joiners only)

Position to be hired for: Executive Assistant (Immediate joiners only)

Location: BKC, Mumbai

Whom Are We Looking For?

A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:

1. Calendar & Travel Management (Primary):

• Manage founders’ calendars, schedule meetings, and prioritize engagements.
• Coordinate domestic and international travel, including bookings, itineraries, and travel logistics.
• Anticipate scheduling conflicts and propose solutions proactively.

2. Project Coordination & Management:

• Track, manage, and follow up on project timelines, deadlines, and deliverables.
• Coordinate cross-functional teams and ensure smooth execution of initiatives.

3. Minutes of Meeting & Documentation:

• Attend meetings with founders and key stakeholders, take detailed minutes, track action items, and ensure timely follow-ups.
• Maintain organized records and project documentation.

4. Task & Deadline Tracking:

• Monitor ongoing tasks and projects, send reminders, and escalate delays to ensure accountability and timely completion.

5. Exploring Tools, Technology & Process Improvement:

• Identify, evaluate, and implement tools, AI solutions, and technology to improve workflows and efficiency.
• Recommend process improvements across teams and initiatives.

6. Communication & Stakeholder Management:

• Act as a point of contact for internal teams, ensuring clarity and alignment on project objectives.
• Prepare concise updates and reports for the founders.

Key Skills and Competencies:

• 3–5 years of experience in executive support, project coordination, or related roles.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and ability to track multiple tasks simultaneously.
• Exceptional communication and interpersonal skills for cross-functional collaboration.
• Proficiency in project management tools (ClickUp, Trello, Notion) and Microsoft Office.
• Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
• Adaptable and comfortable taking ownership of tasks without waiting for direction.
• Eager to grow the role beyond traditional EA responsibilities.