Executive Assistant

Ikigai Law is hiring an Executive Assistant. If you thrive in a fast-paced professional environment, have a knack for multitasking, and relevant experience (preferably in a law firm), we’d like to meet you. Compensation will depend on experience and market standards.

Position:

Location:

Role Overview

As an Executive Assistant to our Partners, you will be responsible for managing various administrative tasks to ensure the smooth operation of our Partners' daily activities.

Key Responsibilities

· Manage calendars and schedule meetings, calls, and appointments for multiple Partners

· Coordinate domestic and international travel arrangements, including flights, visas, accommodations, and itineraries

· Responsible for general office support, including filing, office supplies ordering, office supplies inventory control and replenishment, office maintenance, mailing and courier, coordinating with and supervising third-party vendors, etc.

· Prepare and organize materials for meetings, conferences, and presentations

· Organise office events, such as team offsites, celebrations, etc.

· Manage correspondence, including emails, letters, and phone calls

· Provide general administrative support as needed

Requirements and skills

· 1-3 years of experience as an executive assistant, preferably in a legal or professional services environment

· Bachelor’s degree in business administration or similar field

· Exceptional organizational skills with the ability to prioritize multiple tasks

· Strong attention to detail and accuracy

· Excellent written and verbal communication skills

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

· Ability to work independently and as part of a team

· Discretion and confidentiality when handling sensitive information

· Flexibility to occasionally work outside regular business hours