Executive Assistant Global Operations Accounting Group

WHO WE ARE

Were a fast-growing global accounting and advisory group operating across New Zealand, India, and the UK. Our brands, Business Advisory Accounting & Tax Services Ltd (BAS NZ) and Chakra Partners (CP NZ, CP UK and CP IN), work as one integrated team combining global reach with local precision.

BAS NZ delivers trusted accounting, tax, and advisory services to small and medium-sized businesses. Chakra Partners powers our offshore and onshore operations, managing bookkeeping, compliance, and internal systems for clients worldwide.

WHATS THE ROLE?

Were looking for a world-class Executive Assistant to keep our GM operating at peak output every day. Youll manage schedules, priorities, admin, and special projects, making sure the right things happen at the right time.

This role is the GMs command centre. Youll handle the moving pieces, protect his focus, and turn ideas into action. Youll build the systems, habits, and communication loops that keep him, and by extension, the entire business, moving fast and in sync.

Youll need to learn fast, think ahead, and act decisively. Youll be exposed to every part of the GMs world, meetings, strategy, people, and projects, and help turn big vision into daily execution.

If you love order, precision, and momentum, and see being an EA not as a stepping stone but as your professional calling, this is your role.

WHAT WILL I DO?

Youll be the GMs right hand, keeping him focused, organised, and one step ahead. Youll run his calendar, inbox, priorities, and projects so he can focus on strategy and leadership.

EXECUTIVE SUPPORT AND GATEKEEPING

• Own the GMs inboxes: Triage, reply, highlight only what demands his attention or drives decisions, and deliver short daily summaries of what matters.
• Orchestrate the calendar: Balance time zones, align priorities, protect strategic thinking time, and focus, and prevent overload.
• Turn meetings into momentum: Approve only what matters, prepare sharp agendas, capture clear action points.
• Handle travel, logistics and occasional personal tasks: Anticipate needs, remove friction, and keep every moving part on schedule.

OPERATIONS AND COMPLIANCE

• Maintain delivery oversight: Ensure reporting reach the GM on time and reflect whats really happening.
• Track commitments: Monitor service levels and open actions and follow through so nothing slips through the cracks.
• Protect focus: Handle small issues fast and escalate only what truly needs executive attention.

SYSTEMS AND ADMINISTRATION

• Keep systems organised and dependable: Oversee how files and records are maintained, ensuring everything stays structured, current, and easy to retrieve.
• Protect trust and integrity: Guard confidential data and enforce disciplined information handling.
• Keep systems sharp: Oversee how SOPs and templates evolve to strengthen clarity, consistency, and operational confidence, enabling our teams to work independently without relying on the GM for routine guidance.

HR AND TEAM SUPPORT

• Coordinate people operations: Oversee recruitment, onboarding, and staff administration so new hires are equipped and connected from day one.

PROJECTS AND INITIATIVES

• Oversee cross-functional projects: Manage communication and timelines with partners, advisors, and internal teams to maintain momentum.
• Drive accountability: Monitor deliverables and close loops on delegated initiatives until outcomes are achieved.

OVER TIME

Youll evolve into a true partner to the GM, predicting priorities, solving problems before they surface, and keeping the business one step ahead. Your impact will be measured in clarity, momentum, and trust.

WHO EXACTLY ARE WE LOOKING FOR?

Youre not just an assistant. Youre a trusted operator. You see around corners, solve problems before they exist, and create calm where others create chaos.

• Trustworthy. Youre rock solid, discreet, and professional. You guard confidence and handle sensitive details with care.
• Communicator. You write clearly, speak directly, and keep everyone aligned without drama or confusion.
• Organiser. You notice details others miss. You build structure, streamline chaos, and anticipate whats next.
• Adaptable. You move fast, solve fast, and stay steady when everything’s changing.

WHY YOU?

You’ve done this before, and you’re great at it. You understand what it means to protect an executive’s focus, time, and energy.

• 3+ years supporting a GM, CEO, or senior leader - non-negotiable.
• Decisive and confident - you make calls, take feedback, and keep moving.
• Clear communicator - your writing and speech are polished, precise, and error-free.
• Agile - you thrive in fast-moving, ever-shifting environments.
• Financially and legally literate - you can read a spreadsheet and understand what contracts mean.
• Detail-driven - whether booking a last-minute flight or coordinating a deal signing, you care about getting it right.
• Outcome obsessed - you take pride in excellence, not just completion.

LIKE WHAT YOU SEE?

Sunshine

We value diversity of background, experience, and thought. Our teams span New Zealand, India, and the UK, and we believe different perspectives strengthen decisions and client outcomes. We welcome applicants from all backgrounds who share our commitment to professionalism, learning, and integrity.