Executive Assistant

Job Description

Job Description Summary As an Executive Assistant, you will be responsible for administrative and Executive Support to Gas Power Country/ Region/Functional Leadership. Job Description Roles and Responsibilities Supports senior leaders for Travel Arrangements - Booking flights, hotels, transportation, and managing travel itineraries. Expense Management : Preparing and submitting expense reports for senior leaders and site level activities. Meeting Coordination and Leadership visits : Arranging meetings, preparing agendas and logistics management for visiting leadership. Project/ Event Management : Assisting with Gas Power Noida/ Gurgaon special projects and initiatives like DEI, CSR, EHS and employee engagement, often working closely with other departments. Assist functions supported for raising PR/ PO/ GRN / Service Entry / checking invoices in Ariba/CORA portal and follow up payment status of the vendors, on Gas Power level employee engagement and leadership events. Support key activities for site and coordinating with multiple internal stakeholders for actions tied to site needs (PO for Cafeteria, Taxi, coordinate for office maintenance and logistics for facilities concerns) Basic understanding of key business drivers of functions supported; uses this understanding to accomplish own work. Good understanding of how work of own team integrates with other teams and contributes to the area. Additional Responsibilities Establish key customer contact base for India and maintain for sales / BD team (Venkat or alternate) Support as focal for GE Vernova India Council -Sales (For Venkat Kannan) ASSOCHAM SPOC for representing GE Vernova Gas Power Support for letters from Chambers of Commerce India Required Qualifications/Criteria 4+ years of experience in an administrative role reporting directly to upper management This role requires basic experience in the Support Services & Executive Support. Knowledge level is comparable to a Bachelor's degree from an accredited university or college (or a high school diploma with relevant experience). Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects/ leader travel arrangements Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees This role will be based out at Noida with hybrid working (3 days in Noida and 1 day Gurgaon office) Desired Characteristics Strong oral and written communication skills. Ability to document, plan, market, and execute programs. Interpersonal and responsive skills Additional Information Relocation Assistance Provided: No