Executive Assistant

The Executive Assistant provides high-level administrative support to executives or senior management, ensuring efficient operation of the office. They handle a wide range of responsibilities including managing schedules, communications, travel, and confidential information.Key Responsibilities:Administrative Support:Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.Screen and direct incoming calls, emails, and correspondence with discretion and professionalism.Draft, edit, and proofread documents, reports, and presentations.Communication & Liaison:Act as a liaison between the executive(s) and internal/external stakeholders.Maintain professionalism and strict confidentiality with all materials and information.Travel & Expense Management:Arrange domestic and international travel logistics, including flights, accommodations, and itineraries.Prepare and process expense reports in a timely and accurate manner.Project Coordination:Assist in managing special projects, ensuring deadlines are met.Conduct research and compile data for reports, presentations, and decision-making.Office & Operational Support:Monitor office supplies and reorder as necessary.Handle administrative duties such as filing, copying, scanning, and data entry.Support the coordination of office events and executive team meetings.