Executive Assistant (Exp.in Production)

Skills:

Company Overview

Job Overview

Qualifications And Skills

• Proven track record as an executive assistant supporting senior leaders, with at least 4 years of dedicated administrative experience in a production or manufacturing environment.
• Demonstrated meeting scheduling capabilities, coordinating across teams and time zones to maximize productivity for leadership. (Mandatory skill)
• Excellent skills in managing both professional and personal scheduling for the CEO, including handling confidential information with high discretion. (Mandatory skill)
• Comprehensive experience in production and manufacturing processes, enabling coordinated support between floor operations and executive management. (Mandatory skill)
• Strong production support ability to ensure seamless communication and operational efficiency between production teams and upper management.
• Advanced calendar management skills, including prioritizing, rescheduling, and anticipating conflicts to keep executives effective throughout the week.
• Adept at assisting the Managing Director with daily administrative and operational tasks, ensuring all deadlines and goals are met efficiently.
• Proficiency in preparing accurate reports, presentations, and business correspondence related to production, inventory, and logistics as required by leadership.
  

Roles And Responsibilities

• Coordinate and optimize CEO's and Managing Directors calendars, prioritizing critical business and production meetings.
• Schedule and organize meetings, conferences, and internal events for leadership, including production updates and review sessions.
• Provide end-to-end administrative support for production-related communications, reporting, and documentation.
• Facilitate smooth liaison between executive management and production or manufacturing departments to ensure targets and key deliverables are met.
• Monitor and track production milestones on behalf of executives, preparing concise updates for review sessions and action planning.
• Manage travel arrangements, accommodation, and itineraries for domestic and international business trips, specifically for vendor visits or industry events.
• Handle confidential correspondence, documents, and files, ensuring information security and professional integrity at all times.
• Support the organizational goals by proactively resolving administrative and production-related bottlenecks, ensuring high-quality outcomes.