Executive Assistant

Job Description

Client of Cygnus Staffing Solutions, a Leading Nutraceuticals Manufacturing Company, having Offices in Hyderabad / Bengaluru, looking for Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to support Vice President of Sales. The ideal candidate will be a self-starter with strong communication and coordination skills, capable of managing day-to-day administrative tasks and ensuring smooth operations, especially when the VP is travelling. Key Responsibilities: Email Management Monitor, prioritize, and respond to emails on behalf of the VP of Sales. Ensure timely follow-ups and effective communication across stakeholders. Travel Coordination: Organize and manage complex travel itineraries for the sales team, including flights, accommodations, local transport, and meeting schedules. Department Coordination Act as the liaison between the VP and internal departments to ensure clear communication, alignment on priorities, and smooth execution of tasks. Meeting Preparation Schedule meetings, prepare agendas, take detailed meeting notes, and ensure timely distribution of action items and follow-ups. Calendar Management Maintain and update the VP's calendar, ensuring all appointments, meetings, and travel are accurately scheduled. Reporting & Documentation: Support the VP with basic data collation, presentation formatting, and maintenance of confidential sales and performance reports. Office & Administrative Support, Handle miscellaneous administrative duties as needed, including expense tracking, event coordination, and filing of important documents. Minimum 3 years of experience as an Executive Assistant or in a similar role Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time-management abilities Ability to work independently and maintain confidentiality Prior experience supporting sales or business leadership is a plus. Qualifications: Any Graduate / Post Graduate Experience : 3 Year's Job Location : Domlur, Bengaluru Salary : Negotiable Contact Immediately: Cygnus Staffing Solutions Phone 9848912988 email: [HIDDEN TEXT] www.cygnusstaffingsolutions.com