16 Meeting Minutes Jobs

We are searching for a dependable and well-organized Office Assistant to carry out administrative and clerical duties. As an Office Assistant, you will be responsible for ensuring the efficient operation of daily office activities and contributing to overall productivity. Your responsibilities will include answering and directing phone calls and emails, maintaining and organizing both physical and digital files, records, and documents, as well as greeting and assisting visitors and clients. Additionally, you will schedule meetings and appointments, take meeting minutes, manage office supplies, handle correspondence, perform data entry and basic bookkeeping tasks, and provide support to other departments with their administrative requirements. The ideal candidate should possess basic knowledge of office equipment such as printers and scanners, be familiar with office management procedures, and have prior experience in a similar role. If you are interested in this position, please contact us at 9305090112 or via email at shwetakushwaha2210@gmail.com. This is a full-time, permanent position that offers a flexible schedule, paid sick time, paid time off, and a performance bonus. The work schedule includes day shifts with weekend availability. Proficiency in Hindi is required, while English proficiency is preferred. The work location is in person. We look forward to receiving your application and potentially welcoming you to our team as our new Office Assistant.,

As an integral part of the team, you will be responsible for assisting with recruitment processes, including posting job ads, scheduling interviews, and maintaining communication with potential candidates. Your role will also involve ensuring that employee records are accurately updated in compliance with company policies and legal regulations. Additionally, you will provide support for onboarding and offboarding procedures, as well as tracking employee attendance, leave, and benefits records. Moreover, you will play a key role in organizing employee engagement initiatives and internal events to foster a positive work environment. It will be essential for you to prioritize confidentiality when handling sensitive HR information and adhere to data protection policies to maintain the integrity of the organization. In your capacity as a Secretary/Administrative Assistant, you will be entrusted with managing calendars, scheduling appointments, and coordinating meetings for management personnel. Your responsibilities will also include the preparation, formatting, and filing of internal and external communications, such as memos, emails, and letters. Handling incoming calls, emails, and correspondence will be part of your daily tasks, along with organizing and maintaining office filing systems both physically and digitally. Furthermore, your role will involve taking meeting minutes and distributing them as required, as well as overseeing the procurement and management of office supplies and equipment. Effective communication and collaboration with other departments will be necessary to ensure seamless office operations. A familiarity with telecalling will be advantageous in this role. This is a full-time, permanent position that requires in-person attendance at the work location.,

As an integral member of our team, you will drive and support end-to-end recruitment efforts with a focus on actively sourcing candidates, scheduling interviews, and ensuring a seamless candidate experience. Your dedication will be crucial in fostering a positive workplace culture through ownership of employee engagement initiatives such as planning and executing events, campaigns, and communications. Your role will extend to efficiently managing office administration tasks including vendor coordination, procurement, inventory tracking, and travel logistics to guarantee uninterrupted operations. Additionally, you will play a pivotal part in maintaining operational efficiency by proactively resolving administrative issues and ensuring strict adherence to compliance and internal processes. In alignment with our strategic goals, you will contribute significantly to documentation and team alignment by preparing detailed reports, capturing meeting minutes, and facilitating cross-functional coordination. Your role will require a proactive attitude, strong organizational skills, and meticulous attention to detail to ensure operational success. To excel in this role, you should be currently pursuing or have recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field. A strong interest in HR and office administration functions is essential, coupled with proficiency in MS Office tools (Excel, Word, PowerPoint) and familiarity with Google Workspace considered a bonus. Good written and verbal communication skills, along with the ability to multitask and maintain organization, will be critical to your success. This position offers a paid internship with a monthly stipend, providing you with real-world experience in core HR and admin functions. As a top performer, you will receive a Certificate of Completion and a Letter of Recommendation, along with the opportunity to work alongside a supportive, young, and fast-growing team.,

The Administrative Coordinator role requires an organized and proactive individual to efficiently manage daily administrative tasks and facilitate coordination across various departments. The ideal candidate excels in a dynamic work environment, thrives on multitasking, and is eager to collaborate closely with leadership and multiple teams. Responsibilities include coordinating meetings, appointments, and team calendars, managing correspondence, maintaining digital and physical records, assisting leadership with daily agendas and project tracking, drafting and organizing reports and presentations, taking meeting minutes, and ensuring timely follow-up on action items. Additionally, the role involves providing support for internal events, training sessions, overseeing office supplies and basic maintenance tasks, and coordinating with vendors. Qualifications for this position include a Bachelor's degree in any discipline, at least 2 years of experience in an administrative or office coordinator role, strong organizational and multitasking skills, proficiency in English communication (written and verbal), familiarity with Google Workspace and MS Office Suite, comfort with task and workflow management tools, and the ability to handle confidential information with discretion. This position is based in Jaipur. To apply, please send your CV and a brief introduction to hr@gsfc.in.,

You are seeking a highly organized, motivated, and professional Executive Assistant to provide comprehensive support to the Director and Chief Financial Officer (CFO) in Lucknow. The ideal candidate will possess a strong understanding of accounting and finance principles, exceptional communication skills, and proficiency in creating impactful presentations using PowerPoint. You will play a crucial role in managing administrative tasks, facilitating communication, and contributing to financial activities within the organization. This position requires the ability to handle confidential information with discretion, multitask efficiently, and adapt to a dynamic and fast-paced environment. In the realm of Administrative Support, you will manage the Director and CFO's calendars, schedule meetings, and coordinate appointments efficiently. It will be your responsibility to prepare and organize necessary materials for meetings, ensuring all relevant documents are readily available. Handling incoming emails, calls, and correspondence, and prioritizing and responding on behalf of the Director and CFO when necessary will be part of your daily tasks. Moreover, you will arrange travel itineraries, accommodations, and logistics for business trips. Regarding Accounting and Finance, you will assist in financial data management, including entering financial transactions and maintaining accurate records. Conducting basic financial analysis and preparing reports as directed by the CFO will be essential. Collaborating with the finance team to ensure timely and accurate processing of financial information is crucial, and maintaining confidentiality and handling financial data with utmost care and discretion is non-negotiable. Communication and Presentation are key aspects of this role. You will be responsible for drafting, editing, and proofreading various communications, reports, and presentations for the Director and CFO. Creating compelling and visually appealing PowerPoint presentations for internal and external meetings is part of your duties. Effective communication with internal and external stakeholders on behalf of the Director and CFO is expected. Meeting Coordination will also fall under your purview. You will coordinate and schedule meetings, ensuring all participants are informed and prepared. Recording meeting minutes, tracking action items, and following up on outstanding tasks are integral parts of this role. Collaborating with various departments to gather data and information needed for meetings is essential for smooth operations. In Project Support, you will assist the Director and CFO in managing ongoing projects, monitoring progress, and updating stakeholders as required. Conducting research and analysis to support decision-making processes will be one of your responsibilities. Additionally, you will help prepare project status reports and updates. Your competencies and skills should include exceptional verbal and written communication skills, strong interpersonal skills, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), experience in creating and editing PowerPoint presentations, excellent organizational skills, the ability to prioritize tasks effectively, demonstrated discretion in handling sensitive information, ability to thrive in a fast-paced environment, willingness to adapt to changing priorities, and a Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred. If you have prior experience as an Executive Assistant or in a similar role supporting senior executives for a minimum of 3 years, and possess knowledge of accounting and finance principles, you are encouraged to apply for this position. Your analytical skills, email writing, meeting minutes, travel management, calendar management, office coordination, and hospitality skills will be assets in excelling in this role.,

Review and Documentation: Review specifications, Standard Test Procedures (STPs), Generic Test Procedures (GTPs), and analytical test data sheets. Review analytical reports for raw materials, packing materials, water samples, product samples, Out of Trend (OOT) results, and water trends ensuring compliance with quality standards. Handle and review technology transfer documents. Quality Control Monitoring: Monitor daily calibration activities, Preventive Maintenance Plans (PMP), instrument backup data, Excel worksheets lock, and user logbooks in the QC laboratory. Verify audit trails for QC lab instruments. Stability Studies: Review stability study protocols, analytical data, and summary reports related to product stability. Compliance and Investigations: Manage and review Change Controls, Out of Specification (OOS), Out of Trend (OOT) results, incidents, and investigations. Ensure compliance with Good Laboratory Practices (GLP) in the lab. LIMS Management: Review and approve Laboratory Information Management System (LIMS) related activities. Approve and issue configured Certificates of Analysis (COA) in LIMS. Training and Development: Attend and participate in relevant training programs to stay updated on quality and regulatory standards.

You will be joining C. B. JAIN & ASSOCIATES, a corporate consulting firm based in Mumbai, India, specializing in corporate compliance and consulting services for both international and Indian companies. Our firm offers a wide range of services including Market Assessment, Entity Formation, Valuation, Accounting and Taxation, Corporate Secretarial, and Advisory. With a track record of successfully managing over 65 private equity transactions in recent years, we are well-known as a top choice for startups seeking early-stage investments ranging from USD 100k to USD 2 million. At CBJ & Associates, we are committed to providing high-quality services to our diverse clientele. As a full-time Company Secretary based in the Bangalore Metropolitan Region, your key responsibilities will include ensuring that the company complies with all statutory and regulatory requirements, maintaining statutory registers and records, and providing guidance to the Board of Directors on governance matters. You will also be tasked with managing shareholder communications, coordinating board meetings, drafting meeting minutes, handling corporate filings, and communicating with regulatory authorities. To excel in this role, you should possess the following qualifications: - Qualified Company Secretary with membership in the ICSI - Sound knowledge of corporate laws, governance, and compliance - Proficiency in preparing and maintaining statutory registers and records - Experience in drafting meeting minutes, organizing board meetings, and handling corporate filings - Strong communication and interpersonal skills - Ability to work autonomously and manage multiple tasks efficiently - Proficiency with MS Office Suite and corporate governance software - Previous experience in a corporate consulting firm would be advantageous If you are a proactive and detail-oriented Company Secretary looking to contribute your expertise to a dynamic corporate consulting firm, we invite you to apply for this exciting opportunity at C. B. JAIN & ASSOCIATES.,

You will be responsible for driving and supporting end-to-end recruitment efforts, which includes actively sourcing candidates, scheduling interviews, and ensuring a seamless candidate experience. Additionally, you will take ownership of employee engagement initiatives by planning and executing events, campaigns, and communication to foster a positive workplace culture. Your role will involve efficiently managing office administration tasks such as vendor coordination, procurement, inventory tracking, and travel logistics to ensure uninterrupted operations. You will play a key role in maintaining operational efficiency by proactively resolving administrative issues and ensuring compliance with internal processes. Furthermore, you will contribute to strategic documentation and team alignment by preparing detailed reports, capturing meeting minutes, and supporting cross-functional coordination. To qualify for this position, you should be currently pursuing or have recently completed a Bachelor's degree in Human Resources, Business Administration, Management, or a related field. A strong interest in HR and office administration functions is required. Proficiency in MS Office (Excel, Word, PowerPoint) is essential, and familiarity with Google Workspace is a plus. Good written and verbal communication skills are necessary, along with the ability to multitask, stay organized, and maintain attention to detail. A proactive attitude with a willingness to learn and take initiative is highly valued. This is a paid internship position with a monthly stipend, offering a Certificate of Completion and a Letter of Recommendation for top performers. You will gain real-world experience in core HR and admin functions and have the opportunity to work with a supportive, young, and fast-growing team.,

As a Personal Secretary to the Vice Chancellor at Surajmal University, you will play a crucial role in supporting the visionary leadership by ensuring the efficient functioning of the Vice Chancellor's office. Your responsibilities will include acting as a key point of contact between the Vice Chancellor and various internal and external stakeholders, coordinating meetings, appointments, and travel arrangements, managing confidential communications, and preparing reports and official correspondence. With a minimum of 3 years of experience in providing administrative support to senior management, you will need to demonstrate excellent written and verbal communication skills in both English and Hindi. Proficiency in Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, as well as experience in handling professional emails, will be essential for this role. Strong coordination, multitasking, and time management abilities are required to effectively manage the Vice Chancellor's calendar and ensure optimal time allocation for various tasks. In addition to the day-to-day administrative tasks, such as screening emails, prioritizing tasks, and following up on pending matters, you will be responsible for maintaining confidentiality, professionalism, and attention to detail in all aspects of your work. Your role will also involve liaising with university departments, academic heads, and external institutions as needed to facilitate smooth communication and collaboration. To be considered for this position, you should hold a Bachelor's degree (Master's preferred) in any discipline and have a proven track record of at least 3 years in a similar role as a Personal Secretary, Executive Assistant, or Office Coordinator. Your strong interpersonal skills, organizational abilities, and commitment to follow-through will be critical for your success in this role. If you meet the candidate requirements and are interested in joining our team, please submit your CV along with a cover letter directly to career@smu.ac.in. We look forward to reviewing your application and potentially welcoming you as the backbone of the Vice Chancellor's office at Surajmal University.,

The job will be based in Dubai and involves various responsibilities including making travel arrangements, managing diaries and schedules, preparing reports, presentations, and briefs, taking meeting minutes, assisting executives in meeting preparation, event planning, maintaining databases and filing systems, collating and filing expenses, and handling communication. The job is available in various types including full-time, permanent, fresher, internship, and contractual/temporary positions with a contract length of 36 months. The benefits include health insurance and Provident Fund. The schedule may involve day shift, evening shift, morning shift, rotational shift, or weekend only, with additional benefits such as performance bonus and shift allowance. The ideal candidate should have a Bachelor's degree and preferably one year of work experience. Proficiency in Hindi is preferred while proficiency in English is required. The work location is in person.,

Manage MD’s schedule, meetings, travel, correspondence, confidential documents, coordination with departments, and ensure smooth executive support and communication flow. Required Candidate profile Smart, well-groomed female graduate with 7–10 years’ experience as Secretary/EA to top management. Strong in communication, coordination, MS Office, travel planning, and confidential handling.

Responsibilities and Key roles: Assist sales team in coordinating sales activities and initiatives. Manage and respond to inquiries from customers and prospects promptly. Prepare and follow up on sales quotations, proposals, and contracts. Coordinate the scheduling of sales meetings and appointments. Build and maintain positive relationships with customers Address customer inquiries and concerns professionally and promptly. Follow up with customers to ensure satisfaction and identify potential upsell opportunities. Handle correspondence, emails, and phone calls on behalf of executives, prioritizing and responding as appropriate. Prepare reports, presentations, and other documents as required by executives. Act as a liaison between executives, departments, and external stakeholders.

The roles Key Objective is: To effectively plan and execute Structural Repair Work at sites according to defined SOPs, manage client communication, and ensure timely handover, delivering quality within budget. Lead and motivate teams to achieve targets. Key Duties Responsibilities: Strategic: Forecast, anticipate, and convey material requirements quarterly in advance, sending the same to the Purchase Department 10 days before the start of the quarter. Ensure quick and logical decision-making for the smooth and timely completion of projects. Implementation: Prepare material and labor budgets upon receipt of BOQ and work order, and secure necessary approvals. Create detailed activity-wise bar charts, track progress weekly, report status, and take corrective measures as needed. Standardize labor rates and engage labor contractors at approved rates. Identify and get approval for extra items and deviations/excess- savings, focusing on profitable items to increase their quantity. Identify loss-making items and obtain approval for extra or Substituted items. Review tender clauses, discuss with management, and implement them on-site. Revise material and labor budgets as required, but no later than the middle of the project, with management approval. Ensure on-site quality through strict quality control measures. For repairing projects, ensure company investment does not exceed 25% of the work order amount, recovering the full amount by the third R.A. bill. Managerial Receive daily reports from Project In-Charge colleagues and send MIS reports to management. Approve vendor bills by thoroughly checking the GRN/weekly material report for at least 25% of the amount. Check and pass labor contractor bills., including on-site test checks for 25% of the bill value. Direct Project In-Charge to Complete projects on time. Ensure monthly billing of all projects on or before the 15th and secure payments as per tender clauses. Ensure material testing and obtain satisfactory test reports as per tender clauses or QAM. Coordinate with the Purchase Department to ensure timely material receipt. Liaise with the Accounts Department, clients, and consultants. Send monthly MIS reports on budget, site progress, and reconciliation of material and labor, preferably R.A. bill-wise. Verify the Fixed Asset Report from Project In-Charge and ensure maintenance of assets, ensuring they are in working condition. Other Task: Attend daily conference calls. and various in house & Client & Consultants meeting. Handle multitasking duties as needed.

Description We are hiring Executive Secretary for our client who has a group of companies having 10 plus different domains and 1000 plus employees. Looking for a Female consultant from Bengaluru who has very good written and oral communication, Kannada language is a must. Should have B.com or any Graduate or Diploma in Secretarial activities. Age group must be 40 to 55. Responsibilities Manage executive schedules and coordinate appointments Prepare and edit correspondence, reports, and presentations Organize and maintain files and records Plan and coordinate meetings and events Act as the point of contact between executives and internal/external stakeholders Handle confidential information with discretion Perform research and compile data for reports Assist in budgeting and financial tracking Skills and Qualifications 20-25 years of experience in administrative support or related field Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and time management skills Excellent verbal and written communication skills Ability to multitask and prioritize effectively Strong attention to detail and accuracy Discretion and confidentiality in handling sensitive information Familiarity with office management procedures and basic accounting principles Share your CV to [HIDDEN TEXT] or can call him on 9666006455 .

Client of Cygnus Staffing Solutions, a Leading Nutraceuticals Manufacturing Company, having Offices in Hyderabad / Bengaluru, looking for Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to support Vice President of Sales. The ideal candidate will be a self-starter with strong communication and coordination skills, capable of managing day-to-day administrative tasks and ensuring smooth operations, especially when the VP is travelling. Key Responsibilities: Email Management Monitor, prioritize, and respond to emails on behalf of the VP of Sales. Ensure timely follow-ups and effective communication across stakeholders. Travel Coordination: Organize and manage complex travel itineraries for the sales team, including flights, accommodations, local transport, and meeting schedules. Department Coordination Act as the liaison between the VP and internal departments to ensure clear communication, alignment on priorities, and smooth execution of tasks. Meeting Preparation Schedule meetings, prepare agendas, take detailed meeting notes, and ensure timely distribution of action items and follow-ups. Calendar Management Maintain and update the VP's calendar, ensuring all appointments, meetings, and travel are accurately scheduled. Reporting & Documentation: Support the VP with basic data collation, presentation formatting, and maintenance of confidential sales and performance reports. Office & Administrative Support, Handle miscellaneous administrative duties as needed, including expense tracking, event coordination, and filing of important documents. Minimum 3 years of experience as an Executive Assistant or in a similar role Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time-management abilities Ability to work independently and maintain confidentiality Prior experience supporting sales or business leadership is a plus. Qualifications: Any Graduate / Post Graduate Experience : 3 Year's Job Location : Domlur, Bengaluru Salary : Negotiable Contact Immediately: Cygnus Staffing Solutions Phone 9848912988 email: [HIDDEN TEXT] www.cygnusstaffingsolutions.com

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research