Executive Assistant cum Chief of Staff | Viscadia Working together toward shared success
Full Time Viscadia is a leading professional services firm focused exclusively on pharmaceutical and biotech forecasting. We are a rapidly growing firm, comprised of driven, collegial, and intellectually curious individuals. Our team of experts come with many years of experience from the healthcare industry and/or the consulting space.
Executive Assistant cum Chief of Staff
Gurgaon, India
We are seeking a dynamic and highly organized Executive Assistant cum Chief of Staff to support the Head of India Operations who is eager to contribute and help propel us to new heights. If you are ready to make a significant impact and be part of a team that is shaping the future of forecasting in life sciences, we invite you to explore opportunities with Viscadia. This unique hybrid role combines the responsibilities of an executive assistant with the strategic oversight of a chief of staff, ensuring smooth day-to-day operations while also driving key projects, governance, and cross-functional initiatives across the firm.
The individual will serve as a trusted partner to the Head of India Operations balancing executive support, operational efficiency, and firm-wide program management to strengthen organizational impact.
This is not a traditional support role; this individual will have the opportunity to assess and shape additional administrative talent needs as the organization scales.
Key Responsibilities
Chief of Staff and Governance - Partner closely with the Head of India Operations on strategic priorities, initiatives, and decision-making
- Drive project and initiative governance monitor progress, track milestones, and ensure timely execution of deliverables
- Oversee compliance and corporate governance requirements, ensuring adherence to internal processes, policies, and statutory obligations
- Act as a liaison between leadership and teams, ensuring alignment, clear communication, and stakeholder engagement
- Proactively identify gaps, risks, and opportunities in operations and propose solutions
- Draft, review, and manage communications, presentations, and reports on behalf of the Head of India Operations
- Support and execute budgeting, resource allocation, and firm-wide operational efficiency initiatives
Executive Support & Coordination - Provide comprehensive administrative support including calendar management, scheduling, correspondence, and documentation as well as preparing expense reports
- Plan and coordinate travel, logistics, and accommodations, ensuring efficient use of time and resources
- Organize and manage meetings, firm-wide events, and leadership offsites, including agenda setting, minutes, and follow-ups
Key Skills & Competencies
-
Project Management & Governance
: Proven ability to structure, track, and deliver complex projects and cross-functional initiatives. -
Attention to Detail
: Strong organizational and quality control skills, with ability to manage competing priorities. -
Stakeholder Management
: Strong interpersonal and communication skills to engage with internal and external stakeholders effectively.
-
Compliance & Corporate Governance
: Understanding of policies, statutory frameworks, and operational governance. -
Problem-Solving & Critical Thinking
: Ability to anticipate challenges, resolve issues, and support decision-making. -
Confidentiality & Integrity
: High degree of professionalism, discretion, and trustworthiness.
Qualifications & Experience
- Bachelor s or Master s degree (Business Administration, Management, or related field preferred).
- 5-8 years of progressive experience in executive assistant, operations, program management, or consulting roles.
- Prior experience in consulting/professional services, pharma, or analytics industry referred.
- Strong collaboration skills with colleagues across global locations
- Ability to work effectively with minimal supervision
- A proactive approach to anticipating needs and taking initiative
- Proficient in note taking and effectively disseminate follow-up action items
- Experience managing multiple projects concurrently and performing well under deadlines
- Exceptional attention to detail
- Ability to draft complex emails and think on the spot
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Outlook, collaboration tools, project management software and virtual meeting applications (Microsoft Teams, Zoom, WebEx)
- Located within commutable distance to Gurgaon
- Strong written and verbal communication skills
What We Offer
- An opportunity to work directly with senior leadership on high-impact initiatives.
- Exposure to both strategic and operational aspects of a fast-growing consulting firm.
- A dynamic and collaborative work culture that values ownership, growth, and innovation.
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