School Administration & Coordination

Reporting Location:

Position Overview

The School Administration & Coordination Executive is the senior-most administrative leader responsible for the strategic and operational management of the school. This role ensures seamless functioning across all departments, including HR, Purchase & Procurement, Finance, Administration, Operations, and Academic Coordination, to deliver high-quality education and student services in alignment with the school's mission, vision, and values.

Key Responsibilities

1. Strategic Leadership & Governance

• Develop and execute the school's strategic plan in consultation with the Board.
• Establish policies and standard operating procedures (SOPs) for smooth functioning across departments.
• Foster a collaborative culture between academic and administrative teams.

2. Departmental Oversight

• Human Resources (HR): Oversee recruitment, onboarding, performance appraisals, training, and staff welfare.
• Purchase & Procurement: Approve vendor selection, negotiate contracts, and ensure timely procurement of goods and services.
• Finance: Work with the finance team to prepare budgets, monitor expenses, ensure fee collection efficiency, and maintain compliance with financial regulations.
• Administration & Operations: Ensure maintenance, security, transport, housekeeping, and IT services meet standards.- Academic Coordination: Support academic heads in curriculum delivery, teacher performance tracking, and student outcome improvement.

3. Compliance & Regulatory Management

• Ensure adherence to all education board regulations (CBSE/ICSE/IB, as applicable).
• Maintain statutory compliance including labor laws, safety regulations, and financial reporting.

4. Stakeholder Engagement

• Act as the key liaison between management, parents, teachers, and the community.
• Handle escalations from parents and staff with a problem-solving approach.

5. Performance Monitoring & Reporting

• Set measurable KPIs for each department.
• Review departmental performance and submit periodic reports to the Board.
• Implement data-driven decision-making to improve operational efficiency.

Qualifications & Experience

• Bachelor's or Master's degree in Education, Business Administration, or related field.
• Minimum 8-12 years of leadership experience in school/educational institution management.
• Proven experience managing multiple departments in an organizational setting.
• Strong understanding of school operations, HR, finance, procurement, and compliance requirements.

Skills & Competencies

• Strategic thinking and leadership skills.
• Excellent communication and interpersonal skills.
• Strong financial and operational management ability.
• Problem-solving and conflict-resolution skills.
• Proficiency in MS Office and school ERP systems.

Key Performance Indicators (KPIs)

• Teacher & staff retention rate.
• Academic performance improvement trends.
• Budget adherence and cost efficiency.
• Parent satisfaction score.
• Timely completion of procurement and projects.
• Compliance with board and statutory requirements.