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Executive Assistant

Executive Assistant

Clifford Chance

5 - 14 years

17 - 19 Lacs

New Delhi Gurugram

Posted:3 hours ago| Platform:

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Skills Required

Administration Claims Data management Performance management Invoice processing Travel management Scheduling Stakeholder management Service quality Logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

The role

The Global Business Support (GBS) function provides high-quality support to Clifford Chance offices worldwide through its various teams, including Document Production, Design Studio, Junior Executive Assistants, Virtual Assistants, and World Firm EAs.

As an Executive Assistant (EA), you will provide dedicated support to allocated GBS stakeholders, assisting with a range of executive and administrative tasks. The role requires flexibility, with key working hours spanning early mornings and afternoons. Adjustments to working hours may be expected upon reasonable request.

Who you will work with

You will report to the Senior Manager, VA Team, while working collaboratively with colleagues across London, Delhi, Hyderabad, Newcastle, and Warsaw, ensuring a seamless delivery of service across locations.

What you will be responsible for

You will be responsible for providing comprehensive executive assistance to your assigned stakeholders

What you will do

As an EA, you will provide executive assistance and support to the allocated Stakeholders, including, and not limited to:

Inbox Management:
Prioritise and streamline email correspondences, keeping the inbox organised and junk-free. File emails systematically to prevent overflow and ensure easy retrieval. Respond on behalf of the stakeholder when required.
Calendar & Meeting Management:
Proactively plan and manage dynamic calendars, resolving scheduling conflicts efficiently. Arrange meeting logistics, including agendas, pre-reads, and coordination. Attend meetings, take minutes, and circulate action points in a timely manner.
Travel Management:
Organise comprehensive travel itineraries, including flights, rail, taxis, hotels, visas, and travel insurance. Ensure calendars are updated with logistical details and maintain structured travel records.
Expense & Budget Management:
Accurately and promptly submit claims (expenses, mileage, etc.) with quick turnaround times. Assist with invoice processing, purchase orders, and budget tracking as required and delegate to Administrative Assistants appropriately.
Documentation & Data Management:
Prepare and maintain accurate documentation, including reports, presentations, and correspondences. Manage document control via iManage and other relevant platforms, ensuring efficient record-keeping.
Project Coordination:
Support stakeholders by researching, compiling, and analysing project data. Draft and review status reports, escalate risks and issues, and monitor project milestones. Make informed decisions independently to meet critical deadlines.
Confidentiality & Integrity:
Maintain the highest level of discretion and professionalism. Adhere to policies, procedures, and regulatory requirements while fostering trust and reliability in stakeholder interactions.
Collaboration & Team Engagement:
Work closely with stakeholders, ensuring seamless communication. Actively contribute to the VA Team in all offices, assist in onboarding new team members, and provide absence cover when needed.
Ad-Hoc Support:
Assist with various ad-hoc tasks, including onboarding new hires, managing distribution lists, organising off-sites and team gatherings, and supporting stakeholder upskilling initiatives

Qualifications

Your experience

Qualifications & Experience

Bachelor s degree required; Master s/MBA from a reputed institute preferred.

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Personal Settings

Executive Assistant

Experience & Salary

Skills Required

Work Mode

Job Type

Job Description

The role

Who you will work with

What you will be responsible for

What you will do

Inbox Management:

Calendar & Meeting Management:

Travel Management:

Expense & Budget Management:

Documentation & Data Management:

Project Coordination:

Confidentiality & Integrity:

Collaboration & Team Engagement:

Ad-Hoc Support:

Your experience

Qualifications & Experience

More Jobs at Clifford Chance