Executive Assistant

We are looking for a highly skilled and experienced Executive Assistant to join our team in Gurugram. The ideal candidate will have 2-8 years of experience, excellent communication skills, and the ability to provide administrative support to our executives.

• Manage and coordinate executive-level meetings, appointments, and travel arrangements.
• Provide exceptional customer service to internal and external clients.
• Develop and maintain complex calendars, scheduling appointments and meetings with precision.
• Coordinate and manage logistics for events, conferences, and business trips.
• Prepare and edit correspondence, reports, and presentations with attention to detail.
• Maintain confidentiality and handle sensitive information with discretion.
• Handle email communications and documentation.
• Assist in office upkeep, repairs, and maintenance tasks such as managing electrical and electronic equipment, handling glass, carpets, filing papers and documents, and maintaining pantry items.
• Coordinate with vendors for services like booking air/rail tickets, hotel bookings, and couriers.
• Take quotations and place orders for administrative staff.
• Perform other administrative tasks as requested by MD/Director/Administrator.
• Work 5 days a week (Saturdays and Sundays off).
• Leave policy: 22 working days per company's policy.
• Office timings: 9:00 AM to 5:30 PM; required to sit late on average 1-5 days per month.

• Graduate degree with a decent academic track record.
• Minimum 2 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Proficient in MS Excel, Word, and email applications.
• Ability to work independently and collaboratively as part of a team.
• Strong organizational and time management skills.
• Presentable, pleasant, energetic, good verbal and written communication, able to mix with people, focused on work, meet deadlines, and flexible approach to assigned responsibilities.
• Good computer proficiency is required.
• Two references are required, including at least one supervisor from a previous job.
• Experience in front office/reception/administration/computer operator/assistant roles is preferred.
• Industry experience in recruitment or related fields is beneficial.
• Qualification: Other Bachelor Degree.
• Key Skills: Executive Assistant, MS Word, EA, Hotel Booking, Administrator, Admin Executive, Office Assistant, Documentation, Email Handling, Walk-in.