Executive Assistant

Job Description

Role & responsibilities The Executive Assistant provides high-level administrative support to the Executive Director with the day-to-day business of the organization including scheduling meetings and maintaining director's calendar, preparing correspondence, coordinating travel, other related functions. This individual exhibits a high level of professionalism and possesses excellent written and verbal communication skills and interpersonal skills to interact with donors, board members, clients and staff under the direction of the Executive Director. This individual is a self-starter, extremely organized and has a keen eye for detail and highly developed problem-solving skills. Project Management: Assisting with project coordination and task completion. Arranging Board of Directors and management meetings (including client meetings) and minuting where required. Strong time-management skills and the ability to organize and coordinate multiple projects at once. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Preferred candidate profile Minimum of 1 years of experience working as an Assistant/Executive Assistant/Personal Assistant. Graduation or Post-graduation is required. Key Skills: Proficiency in office software, MIS, power point, letter and email drafting. Excellent interpersonal skills are required to effectively interact with executives, colleagues, and external stakeholders. Strong organizational, communication, and time management skills are crucial. Quick professional with great time-management and multitasking abilities. Proven experience as executive secretary or similar administrative role Familiarity with reporting techniques. Excellent organizational skill. Integrity and confidentiality.