Executive Assistant

Role Overview

The Executive Assistant will provide high-level administrative and operational support to the Managing Director of Ankur Lighting. The role requires excellent organizational skills, strong communication, and the ability to handle sensitive information with discretion. The Executive Assistant will act as the right hand of the MD, ensuring smooth coordination of business and personal commitments, enabling the MD to focus on strategic priorities.

Key Responsibilities

Administrative & Operational Support

• Manage the MD’s calendar, schedule meetings, appointments, and travel (domestic & international).
• Handle incoming emails, calls, and correspondence on behalf of the MD; draft professional responses where required.
• Prepare and review reports, presentations, and business documents for internal and external meetings.
• Coordinate with department heads to ensure timely submission of reports, data, and updates for the MD’s review.
• Maintain accurate records, files, and confidential documents.

Business Coordination

• Act as the first point of contact between the MD and internal/external stakeholders.
• Follow up with departments on pending tasks, deadlines, and escalations.
• Assist in preparing board notes, management reports, and strategic planning materials.
• Conduct research and provide briefs on industry trends, competitors, and upcoming projects.

Meeting & Event Management

• Organize and attend meetings with the MD; prepare agendas, take minutes, and track action points.
• Support in planning company events, business reviews, and conferences.
• Coordinate with vendors, partners, and clients for official engagements.

Confidential & Personal Assistance

• Handle highly confidential information with integrity.
• Provide occasional personal assistance to the MD (travel, errands, reservations, etc.).
• Ensure smooth work-life balance management for the MD.

Key Skills & Competencies

• Strong written and verbal communication skills (English & Hindi).
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and email management.
• Professional demeanor with high levels of integrity, confidentiality, and discretion.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills for dealing with senior stakeholders.

Qualifications & Experience

• Graduate/Post-Graduate (Business Administration, Commerce, or related field preferred).
• 2 years of experience as an Executive Assistant / Personal Assistant .
• Experience in managing schedules, reports, and executive-level coordination.
• Prior experience in a corporate / trading / retail / manufacturing environment will be an advantage.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Paid sick time

Language:

• English (Preferred)

Work Location: In person