Executive Assistant

Roles and Responsibilities:

Administrative Support:

• Manage and coordinate schedules, appointments, and meetings.
• Arrange travel itineraries and accommodations for executives.
• Prepare and distribute agendas, presentations, and reports for meetings.

Communication:

• Serve as the primary point of contact for internal and external communications.
• Answer and direct phone calls and emails, and respond to inquiries promptly.
• Draft and edit correspondence, memos, and other documents.

Document Management:

• Maintain and update filing systems, both electronic and physical.
• Ensure documents and records are organized and accessible.
• Handle confidential information with discretion and professionalism.

Coordination:

• Assist in project coordination and follow-ups.
• Collaborate with other departments or teams as necessary.
• Help in organizing office events and functions.

Office Management:

• Order and maintain office supplies and equipment.
• Oversee office operations and address any issues or maintenance needs.
• Support the onboarding process for new employees.

Technical Competencies

• Proven experience as a secretary or administrative assistant.

• Proficiency in office software (e.g., Microsoft Office Suite) especially in excel.

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion with confidential information.
• Professional demeanour and interpersonal skills