Executive Assistant

We are looking for an Executive Assistant who brings in a minimum of 02 years of relevant

expertise with a Pleasing Personality and Good Communication skills, and Secretarial support to the Senior Partner.

Responsibilities:

• Calendar and Meeting Management:

  Prepare and manage the Senior Partner's daily calendar. Provide comprehensive administrative services including diary management, organizing internal and external meetings, planning events, and setting up teleconferences.

• Travel Coordination:

  Organize domestic and international travel, including visa processing, arranging accommodation, and preparing detailed travel itineraries.

• Correspondence Management:

  Handle correspondence, prioritize emails, and perform tasks such as reading, drafting letters, collecting & analyzing information, and initiating communications on behalf of the Senior Partner.

• Point of Contact:

  Report directly to the Senior Partner and serve as a primary point of contact for all internal and external communications related to their office.

• Senior Leadership Support:

  Work closely with the Senior Leadership Team through regular correspondence, arranging meetings, and preparing essential briefing materials.

• Administrative Project Support:

  Provide administrative support in the delivery of assignments and initiatives as required, including follow-up and completion of departmental work plans.

• Document Accuracy & Timeliness:

  Ensure all correspondence and relevant materials are produced in a timely and accurate manner.

• Board Meeting Coordination:

  Coordinate departmental reports and documentation required for Board meetings.

• Meeting Minutes & Follow-up:

  Coordinate, attend, and accurately take minutes for meetings. Follow up on action points from meetings on behalf of the Senior Partner.

• Hands-on Deliverables:

  Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Senior Partner's ability to effectively lead the firm.

• Confidentiality:

  Always maintain strict confidentiality and privacy in respect of all communications and information relevant to the role and responsibilities.

Required Skills:

• Bachelor's degree in any stream.
• Pleasing personality and good communication skills (verbal and written).
• Strong interpersonal skills and the ability to build relationships with various stakeholders, including staff, board members, and external partners.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.
• Excellent administration and secretarial skills.
• Proficiency in Windows, including MS Word, EXCEL, and PowerPoint.
• Flexibility to work additional/out of hours if necessary to fulfill the requirements of the role and meet business needs.