Executive Administrative Assistant

Executive Assistant – Operations & Support

Company:

Location:

About DealsX.io:

DealsX.io is a fast-growing, AI-driven deal sourcing firm serving private equity firms, family offices, and search funds. We specialize in finding unbanked and off-market acquisition opportunities through data science, automation, and deep operational expertise.

Role Overview:

We are seeking a highly organized and proactive Executive Assistant to support our leadership team with daily operations. This role involves managing calendars, coordinating client communications, and ensuring smooth execution of internal workflows. You'll also be responsible for handling data entry, organizing deal-related information, and supporting CRM upkeep.

Key Responsibilities:

• Manage and coordinate complex calendars, meetings, and appointments.
• Handle email correspondence and communicate professionally with clients and partners.
• Support internal operational workflows and task follow-ups.
• Enter and organize data across spreadsheets, CRMs, and internal systems.
• Assist in document management, preparation, and reporting as needed.

Ideal Candidate:

• Exceptionally organized and detail-oriented.
• Comfortable using tools like Google Workspace, Notion, and CRMs (e.g., HubSpot or Pipedrive).
• Excellent written and verbal communication skills.
• Able to multitask, prioritize effectively, and work independently.
• Prior experience in a remote operations or assistant role.

40 hours per week (Monday-Friday).