Executive Administrative Assistant

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About CIPRA.ai

CIPRA.ai is a health-tech company using AI-driven personalized care to treat and reverse chronic conditions like hypertension and diabetes. We partner with leading healthcare providers to deliver data-driven, patient-centred solutions with measurable outcomes.

Role Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CEO. The ideal candidate will have prior experience in a similar role, strong communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic environment while working in US PST hours.

Key Responsibilities

• Calendar & Scheduling:

  Manage the CEO’s calendar, schedule internal and external meetings, and coordinate across multiple time zones.

• Time Management:

  Prioritize tasks, optimize meeting schedules, and ensure timely follow-ups.

• Travel Coordination:

  Plan and book travel, accommodations, and logistics for domestic and international trips.

• Communication Support:

  Draft, proofread, and manage correspondence on behalf of the CEO with a high level of professionalism and accuracy.

• Meeting Preparation:

  Organize agendas, prepare briefing documents, and track action items for meetings.

• Reimbursement Management:

  Handle expense reports and manage reimbursements for the CEO in a timely and accurate manner.

• Social Media Management:

  Assist in managing and coordinating the company’s social media presence, including posting updates, tracking engagement, and supporting content planning.

• Operational Support:

  Handle confidential information with discretion and perform other administrative tasks as required.

• Liaison Role:

  Act as a point of contact between the CEO and internal/external stakeholders.

Requirements

• Bachelor’s degree (Graduation is mandatory).

• 2–3 years of proven experience as an Executive Assistant or in a similar administrative role.
• Native-level English fluency (spoken and written).
• Strong organizational, time management, and multitasking skills.
• Excellent interpersonal skills and the ability to work with senior executives and global teams.
• Proficiency in Google Workspace / Microsoft Office Suite, Zoom, and other collaboration tools.
• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing priorities and urgent requests.
• High level of professionalism, confidentiality, and integrity.

• Preference for candidates currently residing in Bangalore.

Work Hours

• Full-time, Work From Home.
• Night shift covering

  US Pacific Standard Time (PST)

  working hours.

Compensation

• Competitive salary based on experience.