Job
Description
JOB PROFILE: EVENT MANAGER(Field Operations | Planning | Execution | Crisis Handling)
Position OverviewThe Event Manager is a core execution authority responsible for planning, coordinating, managing, and successfully delivering events from concept to closure, regardless of time, weather, pressure, or unexpected challenges.
This role demands absolute ownership, field presence, long working hours, late nights, continuous travel, and the ability to solve problems instantly on-ground without excuses.
An Event Manager is expected to be mentally strong, physically active, technologically equipped, commercially aware, and emotionally intelligent.
Nature of the Role (IMPORTANT)This is a 100% responsibility-driven role
Not limited by office hours
Workdays can extend day + night
Events may require:
Overnight stays
Consecutive long days
Working in heat, rain, dust, or high-pressure environments
Personal comfort cannot override event responsibility
Core Responsibilities1. Event Planning & CoordinationUnderstand client briefs in detail and convert them into workable execution plans
Create:
Event timelines
Vendor task lists
Setup & dismantling schedules
Coordinate with:
Production teams
Decor vendors
Sound, light & AV teams
Logistics & transport
Artists & talent
Venue & hotel teams
2. On-Ground Event ExecutionBe physically present on site before, during, and after the event
Supervise:
Setup
Rehearsals
Live event flow
Guest movement
Breakdown & clearance
Ensure zero delay, professional discipline, and smooth execution
Handle multiple teams simultaneously
3. Problem Solving & Crisis ManagementThe Event Manager must:
Take instant decisions during:
Technical failures
Vendor delays
Artist issues
Weather challenges
Guest complaints
Be a solution maker, not a messenger
Never panic — control chaos calmly
Escalate only when necessary, with solutions ready
4. Client HandlingRepresent the company professionally at all times
Maintain calm, confident, and respectful communication
Handle demanding clients diplomatically
Ensure client confidence even during pressure situations
5. Vendor & Team ControlAllocate work clearly to vendors and staff
Ensure adherence to:
Timelines
Quality standards
Safety norms
Enforce discipline on-site
No tolerance for excuses or unprofessional behavior
6. Post-Event ResponsibilitiesEnsure proper dismantling
Check material return
Vendor coordination for closure
Report completion status to management
Support accounts team with closure details if required
WORKING HOURS & CONDITIONSNo fixed working hours
Events may require:
Early morning starts
Late-night or overnight work
Continuous 18–24 hour operational days
Weekly offs are event-dependent, not calendar-based
Availability during weekends, holidays, festivals is mandatory
TRAVEL & MOBILITY REQUIREMENTSMust be ready to travel anytime
Must handle:
Local city movement
Outstation travel
Destination events
Own vehicle (2-wheeler or 4-wheeler) is mandatory
Fuel / travel reimbursements as per company policy
MANDATORY PRE-REQUISITES (NON-NEGOTIABLE)1. Equipment & ReadinessCandidate must own and carry:
Personal Laptop (working condition)
Smartphone with:
Internet
WhatsApp
Email
Google Drive / Maps
Power bank
Basic stationery
Comfortable working attire & shoes for long hours
2. Skills & Personality TraitsHigh intelligence & sharp thinking
Strong communication skills
Problem-solving mindset
Ability to multitask under pressure
Emotionally controlled, mentally tough
Proactive, alert, and solution-oriented
Excellent coordination & leadership ability
3. Physical & Mental FitnessMust be physically fit for:
Long standing hours
Continuous movement
Heavy field schedules
Must be mentally strong to handle:
Stress
Client pressure
Multiple failures simultaneously
ELIGIBILITY CRITERIAMinimum 2–6 years of event execution experience
Experience in:
Weddings
Corporate events
Live shows
Luxury / large-scale events (preferred)
Graduate or higher preferred
Fluent in Hindi & English (verbal)
Ability to read layouts, schedules, and vendor BOQs
WHAT THIS ROLE IS NOT❌ Not a 9-to-6 job
❌ Not suitable for people seeking comfort or fixed timings
❌ Not for those who avoid night work or field pressure
❌ Not for people who panic under stress
IDEAL CANDIDATE MINDSET✔ Ownership-driven
✔ Execution-focused
✔ Calm under chaos
✔ Loyal to commitments
✔ Career-oriented, not time-oriented
CAREER GROWTHSenior Event Manager
Project Head
Operations Head
Client Servicing Lead
(Only for performers who deliver without excuses)
FINAL NOTEThis role is for serious professionals only who understand that events don’t wait, don’t pause, and don’t forgive mistakes.
