Event Operations Manager

Fairfest Media, the organizer of TTF, OTM and BLTM is an established leader in travel trade shows in India, serving governments and businesses from over 100 countries.

Fairfest’s flagship travel event is OTM, which is well-recognised as India’s leading travel event and is the largest B2B travel show in the Asia-Pacific region.

Event Operations Manager

Key Responsibilities:

• Coordinate with venues for booking meeting rooms, exhibition spaces, and accommodations for clients and exhibitors.
• Oversee floor plan layouts, exhibitor placements, and on-site logistics to ensure smooth execution.
• Ensure timely set-up and dismantling of the event infrastructure.
• Plan and manage F&B services for exhibitors, VIPs, and attendees, coordinating with caterers for quality and timely service.
• Identify, onboard, and manage associations, industry bodies, and corporate partners for participation in events.
• Develop and maintain relationships with travel, tourism, and hospitality associations to ensure continued engagement.
• Coordinate with associations and corporates for delegation participation, speaking engagements, and exclusive networking sessions.
• Work closely with the sales and marketing teams to align association and corporate engagement strategies with event objectives.
• Lead and coordinate with internal teams handling operations, logistics, and vendor management.
• Oversee external vendors, including booth contractors, AV providers, security, and transportation services.
• Assign roles and responsibilities to ensure smooth coordination among teams.
• Act as the go-to person for troubleshooting any operational issues during the event.
• Ensure exhibitors, associations, and attendees have an excellent experience by proactively addressing their needs.

What We’re Looking For:

• 3-5 years

  of experience in event operations, hospitality, or exhibition management.
• Strong

  organizational and multitasking skills

  with attention to detail.
• Excellent

  problem-solving abilities

  and a hands-on approach to execution.
• Ability to

  coordinate with teams

  efficiently.
• Experience handling

  venue logistics, F&B, and vendor negotiations

  is a plus.
• Prior experience managing

  associations and corporate partnerships

  in events is highly desirable.
• Strong communication skills to interact with exhibitors, vendors, and stakeholders.
• Comfortable working in a

  fast-paced, high-pressure environment

  .