Job
Description
Job description: Event Coordinator You'll plan and organize in house ,promotional, business and social & events. You'll manage the entire process from the planning stage, right through to running the event and carrying out the post-event evaluation. The role is primarily hands-on and often involves working as part of a team. You'll be responsible for ensuring events are delivered on time and to budget. Events play a huge part in the success of our brand and you'll need to ensure that the event is promoted properly and the expectations of the target audience are met and, preferably, exceeded. Types of event, include Meetings - conferences, seminars (both physical and virtual), Charity and fundraising events, Special Social Awareness events Training courses and workshops (for both B2B and B2C) exhibitions, trade and consumer shows - this can include business to business (B2B), business to consumer (B2C), Campaign/road shows, corporate events, Business development, client hospitality, teambuilding, leadership training and award ceremonies, Cultural or community events, sporting events, festivals - covering a range of subjects such as art, music, theatre, film, food and drink, music and live performances - ranging from concerts to more intimate gigs Responsibilities As an event coordinator, you'll need to: Liaise with organization and our clients to find out their exact event requirements and produce a detailed proposal (including timelines, venues, suppliers, legal obligations, staffing and budgets Research venues, suppliers and contractors, negotiate prices and finalise the details of what is included in the package and ensure clients sign their contracts and make payments on time, Manage suppliers and all event logistics (for example, venue, catering, travel and accommodation) Liaise with sales and marketing teams to publicise and promote the event manage all pre-event planning, Organising guest speakers and delegate packs coordinate suppliers, Handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget Manage and coordinate a team of staff, giving full briefings and delegating work organise facilities for car parking, security, first aid, hospitality and the media Make sure that Health, Safety and Legal obligations are followed, Oversee the dismantling and removal of the event and clear the venue efficiently Produce post-event analysis and evaluation to improve future events Develop and maintain ongoing good relationships with clients and suppliers Research opportunities for new clients and events. Working hours You'll generally work normal office hours. However, you will often have to work extra hours closer to the event to ensure deadlines are met and during the event to ensure it goes smoothly. This may include evenings and weekends. What to expect Although the work is largely office based, you'll need to travel to visit clients, partners, sponsors, venues and other suppliers. You may need to work outside to plan and deliver an event, such as an outdoors concert, sporting event or festival. You will own a two wheeler vehicle and have a driving licence You will need to be physically active Work Experience Minimum 3 years experience as an Event coordinator in managing large events Preference for experience managing events at theme parks and charity and fundraiser events. Educational Qualifications Graduate preferably in hospitality management or with specialization in Events management, Marketing, Customer care, Sales, Business and management, Leisure and tourism Skills organisational skills and attention to details communication and interpersonal skills teamworking skills and the ability to lead and motivate a team negotiation skills when looking for the best price from venues, suppliers and contractors customer service skills time-management skills and the ability to work under pressure in a busy, face-paced working environment to ensure the efficient running of an event project management experience and the ability to prioritise your workload problem-solving skills and diplomacy sales and marketing skills to promote the event and attract sponsorship the ability to manage budgets a flexible and adaptable attitude a target-driven and proactive approach to work administrative and IT skills commercial and business awareness self-motivation and enthusiasm. Job Type: Full-time Pay: ₹18,000.00 - ₹30,000.00 per month Benefits: Food provided Provident Fund Schedule: Day shift Work Location: In person
