ER Officer

Position: ER Officer

Division & Department: Enabling Functions_ER

Reporting To: ER Manager

Educational Qualifications: MBA HR

Roles & Responsibilities

• Check and verify all vendor bills and manage end-to-end processes.
• Ensure legal compliance for the company and contractors.
• Regularly update compliance status in the Legatrix system.
• Maintain contractor MIS and compliance records.
• Oversee IR vigilance within the factory premises.
• Monitor discipline, grievances, and ensure harmonious labor relations.
• Identify skilled manpower requirements.
• Support sourcing, recruitment, and onboarding of manpower (including contractor support).
• Maintain manpower MIS.
• Monitor the attendance management of employees.
• Administer canteen, guest house, transport, and medical room facilities.
• Oversee contract services such as security, housekeeping, pest control, and gardening.
• Maintain equipment like access control systems, printers, plotters, Xerox machines, etc.
• Ensure upkeep and readiness of the auditorium and conference halls.
• Organize and manage events and special visitor/customer arrangements.
• Schedule and conduct review meetings with admin supervisors and circulate minutes of meetings (MoM).
• Identify and implement automation ideas to enhance operational efficiency.

• Understanding of statutory regulations, labor laws, and compliance systems like Legatrix.
• Ability to monitor and ensure legal adherence in real-time.
• Accuracy in bill checking, documentation, and MIS management.
• Strong coordination and relationship management with vendors and contractors.
• Sound understanding of IR practices and experience in handling vigilance matters at the shopfloor level.
• Proficiency in skilled manpower planning, recruitment, and MIS tracking.
• Hands-on experience in managing facilities, contracts, and general administrative operations.
• Ability to liaise with internal and external stakeholders, conduct meetings, and circulate communications effectively.
• Capability to initiate improvements through automation and process refinement.