EA to Founder (Accel company)

Job Title: EA to Founder

Company:

Location:

Work Hours:

Role Overview

We are looking for a highly organized, proactive, and trustworthy Executive Assistant or EA services provider to

support our leadership and operational needs. This role involves managing schedules, contracts, travel, coordination

tasks, and basic administrative functions such as banking, taxes, and visas.

Key Responsibilities

Calendar & Meeting Management

Manage executive calendars and daily schedules

Organize meetings and calls, including agenda setting and follow-ups

Coordinate across time zones and external stakeholders

Contract and Employee Coordination

Maintain and organize employee and vendor agreements

Support onboarding and offboarding logistics

Liaise with external HR or legal consultants as needed

Travel and Logistics

Book and manage flights, accommodations, and ground transportation

Prepare travel itineraries and handle changes or cancellations

Track reimbursements and handle expense submissions

Banking and Financial Coordination

Support the submission of banking and compliance documentation

Coordinate with finance for invoice processing and payments

Track expenses and maintain accurate records

Legal, Tax, and Visa Administration

Coordinate with tax consultants or legal teams for filings and deadlines

Maintain and manage documentation for visas and international travel

Track renewals, compliance milestones, and ensure timely updates

Ideal Candidate Profile

5+ years of experience in executive assistance or operational support roles

Excellent communication and organisational skills

Discretion in handling confidential and sensitive information

Familiarity with tools such as Google Workspace, Slack, Zoom, and Notion

Prior experience in a fast-paced, high-trust startup or executive environment is a plus

Ability to operate independently and proactively across a range of functions

Work Environment

Availability required between 12:00 PM and 8:00 PM IST

Remote-friendly; candidates in Bengaluru will be given preference for in-person coordination when required