Duty Manager

At voco , we ve created a hotel brand that gives people a different choice. Hotels to count on but different enough to be fun. Unstuffy hotels, where people feel comfortable to relax, and just get on with relaxing. Our new family of hotels are connected by their own sense of style and individual character - and that s something we make the most of. Finding the perfect mix of reliability and new experiences. Because we believe that when you respect individuality life gets interesting.

Duties and responsibilities

Financial returns:

• Oversee night audit function and preparation of daily financial reports.


• Develop plans to increase occupancy and ADR through walk-ins and upselling at the front desk.


• Works with Superior and Director of Finance in the preparation and management of the Department s budget


• Checks billing instructions and monitors guest credit


• Ensures front line staff complies with FIT marketing techniques and maximize sales

People:

• Manage day-to-day staffing requirements, plan and assign work, and establish performance and development goals for team members. Provide mentoring, coaching and regular feedback to help manage conflict and improve team member performance.


• Educate and train team members in compliance with federal, state and local laws and safety regulations. Ensure staff is properly trained and has the tools and equipment to carry out job duties.


• Monitors appropriate standards of conduct, uniform, hygiene, and appearance of staff.


• Provides input for Front Office meetings


• Supervises and directs Reception and Reservations personnel.


• Supports and assists Front Office personnel and all departments at peak periods\

Guest experience:

• Ensure front office staff provides guests with prompt service, professional attention and personal recognition.


• Ensure guests are greeted upon arrival and make time to interact effectively with guests. Respond appropriately to guest complaints, solicit feedback and build relationships to drive continuous improvement in guest satisfaction.


• Reports directly to and communicates with the Front Office Manager on all pertinent matters affecting guest service and hotel operations


• Reacts to situations to ensure guests receive prompt attention and personal recognition throughout the hotel


• Responds to guest needs and resolves related problems


• Ensures VIPs and priority club guests receive special attention


• Assists Guest Relations in greeting, rooming, and sending off VIP guests.


• Promotes inter-hotel sales and in-house facilities

Responsible business:

• Check billing instructions and guest credit for compliance with hotel credit policy and ensure all transactions are handled in a secure manner.


• Train team members on PBX procedures and serve as a central communications point during emergency/crisis situations; develop and maintain relationships with local fire, police, and emergency personnel.


• Analyses and approves discounts and rebates.


• Analyses the rate variance report to ensure rooms revenue control


• Takes action with the Property Management Systems (PMS) in emergency situation


• Fully conversant with all hotel emergency procedures.


• Perform other duties as assigned.