Documents Controller

Job Title: Documents Controller

Location: Gurugram, Haryana

Reports To: Project Management Officer/Department Head

Job Summary:

The Documents Controller is responsible for managing and maintaining accurate records and documents related to the electrical department’s projects, operations, and regulatory compliance. This role ensures proper organization, accessibility, and confidentiality of all documentation, contributing to efficient departmental workflows and adherence to government standards.

Key Responsibilities:

• Maintain and control the flow of project documentation (technical drawings, plans, vendor documents, RFIs, material submittals, method statements, etc.)
• Coordinate with departments including Engineering, Procurement, Quality, Safety, and Project Execution to ensure proper documentation
• Ensure all documents are correctly filed, version-controlled, and easily accessible in both electronic and hard copy formats
• Regularly update document logs, registers, and trackers for ongoing projects
• Implement and follow document control procedures as per ISO/Project standards
• Assist in audits and compliance checks by maintaining complete, accurate document records
• Distribute documents to internal teams and external stakeholders (consultants, contractors, clients) as required
• Ensure timely retrieval and submission of critical project documents
• Train team members on document control systems and best practices

Qualifications:

• Bachelor’s degree /Diploma, or a related field.
• 3–8 years of experience in document control in the power/EPC/project-based industry.
• Familiarity with project documentation for electrical/mechanical/civil departments.
• Strong understanding of document numbering systems and file naming conventions.

Key Skills and Competencies:

• Strong organizational and multitasking skills.
• Attention to detail and accuracy in record-keeping.
• Knowledge of government regulatory requirements and standards.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.

Preferred:

• Experience in working with 66KV/132KV/220KV transmission line or substation projects.
• Knowledge of ISO 9001 quality standards.

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Work Location: In person