Document Management Specialist

Job Title: Senior Manager – Document & Data Management

Position Overview:

The Senior Manager – Document & Data Management will be responsible for establishing, implementing, and maintaining systems for efficient control, distribution, and archiving of project and engineering documents across solar and renewable projects. The role involves ensuring compliance with documentation standards, version control, and structured data management to support traceability, quality assurance, and regulatory compliance.

Key Responsibilities:

• Develop and implement

  document control processes and systems

  for project, engineering, and operational documentation.
• Manage

  document lifecycle

  — creation, review, approval, distribution, and archival — in accordance with internal and external quality standards.
• Ensure

  version control and metadata management

  for all technical and non-technical documents.
• Lead the

  data governance framework

  across multiple projects ensuring integrity, security, and accessibility of data.
• Coordinate with cross-functional teams (Engineering, Procurement, Projects, Quality, and Manufacturing) to ensure timely document updates and dissemination.
• Administer and optimize

  Document Management Systems (DMS/EDMS)

  such as Aconex, SharePoint, or equivalent platforms.
• Develop

  document numbering systems, templates, and standard formats

  to ensure consistency across departments.
• Support

  audit and compliance requirements

  through effective documentation and traceability of records.
• Maintain project-wise

  data repositories

  , dashboards, and document registers to track progress and approvals.
• Train and mentor document controllers and other team members on best practices and document handling protocols.

Qualifications & Experience:

• B.E./B.Tech

  (preferred) or Graduate with certification in

  Data Management / Document Control / Information Systems.

• 10–15 years

  of experience in

  document and data management

  within

  renewable, solar, EPC, or large-scale manufacturing

  industries.
• Strong hands-on experience in

  EDMS/DMS platforms

  (Aconex, SharePoint, SAP DMS, etc.).
• Knowledge of

  ISO, quality management systems, and project documentation standards.

• Proficiency in

  MS Office Suite, Excel dashboards, and data analytics tools.

Preferred Industry Background:

Renewable Energy, EPC, Solar Manufacturing, Oil & Gas, or Infrastructure