Document Management Associate-Regulatory & Stewardship(Contract roles)

Position: Document Management & System support Associate

Purpose:

The primary purpose of the Process & Project Analyst (Document Management & System Support) role is to facilitate the use of Regulatory & Stewardship processes and associated systems and tools to maintain vital documentation for the Crop Protection and Seeds platforms.

Key responsibilities:

• Participate in the implementation, continual development and maintenance of document and record management processes for capturing vital global regulatory product registration records.

• Provide conceptual indexing of proprietary reports through reading and analysis, identification of key concepts, standard vocabulary and chemical substance identifiers

• Clarify and fulfill incoming indexing requests to capture information, confirm criteria and support data integrity through the identification and elimination of errors

• Support distillation of indexing knowledge and best practices for incorporation into indexing guidelines and operating procedures as appropriate.

• Assist in gathering and centrally managing product supporting documentation as it becomes available

• Provide efficient information access for dossier generation and product registration support

• Requires cross-functional interactions with global registration staff, Platform Management, Global Registration Managers, Legal, and Regulatory Science

• Responsible for maintaining highly sensitive and confidential information

• May assist with the document management system testing following system upgrades, enhancements, security patching, and server moves

Required Skills and Qualifications: Bachelors degree in Science

• Familiarity with chemical nomenclature

• Experience with document management systems (such as NetDocuments, Veeva Vault, DocuWare)

• Experience with indexing, taxonomy and metadata

• Excellent communication, organizational, time management and problem-solving skills

• Ability to work effectively and independently in a fast paced/multitask environment

• Proficiency in MS Office, Adobe and SharePoint applications

• Ability to quickly learn new processes with a high degree of attention to detail