Document Controller-Consultant-Civil-PMO

Job Description

Purpose & Scope of Position The document controller works closely with the project management team to provide sufficient support the project efficiently and effectively with respect to cost, schedule and both quantity and quality of service. The incumbent enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. The role requires following electronic workflows through our internal electronic document management system. Experience A minimum of 5 years experience in relevant design/project management discipline Experience in engineering packages Knowledge and proficiency in the Document Management. Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat, Foxit, and File Transfer Protocol. Qualification Graduate in Business Administration or a technical subject Graduate in an engineering discipline Key Responsibilities Manage and control project documentation in accordance with project procedures. Ensure identification of documents and compliance with standard templates and format. Perform quality and compliance checks on all documentation received and before issuing. Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording. Ensuring all metadata is supplied and properly registered into the system. Providing Document Control support to project team members in retrieving documents. Register the receipt of documents from contractors. Transmit documents to internal and external parties for review and information. Transmit the comments on documents back to originators. Ensure that all issued project documents are correct in accordance with document control procedures. Maintain document filing and retention system for hard copy and electronic originals of documentation. Keep up to date all incoming and outgoing submittal and correspondence logs. Assist with queries on documentation requirements and submissions. Hand-over of documentation to the Client Document Controller. Close out and archive project at end of shelf life.