Dispatch Executive

Job Overview:
We are seeking a dedicated and detail-oriented Dispatch Executive to join our Auto Spare Parts Trading Company. The role requires a candidate with strong knowledge of dispatch operations, inventory handling, and basic accounting. The ideal candidate must be comfortable working with both manual processes and computer systems. This position plays a crucial role in ensuring timely delivery of goods, proper documentation, and smooth coordination with internal teams as well as external clients.

Key Responsibilities:

• Handle all dispatch activities including packing, labeling, documentation, and coordination with transporters or delivery personnel.
• Ensure accurate entry of stock movement, invoices, debit notes, and credit notes both manually and on computer systems.
• Maintain records of dispatched and pending orders, ensuring all goods are delivered on time.
• Cross-check dispatch documents with sales orders and invoices for accuracy.
• Monitor and manage inventory levels to avoid discrepancies.
• Coordinate with warehouse staff to ensure goods are prepared and ready for dispatch.
• Prepare delivery challans, transport receipts, and maintain proper filing of dispatch-related documents.
• Handle debit and credit entries in relation to goods returned, damaged, or replaced.
• Communicate with clients and transporters for tracking and confirming deliveries.
• Assist in resolving any dispatch-related issues, such as delays, shortages, or damages.
• Ensure compliance with company policies and procedures in all dispatch activities.

Skills & Requirements:

• Graduate or equivalent qualification.
• Minimum 2–4 years of experience in dispatch operations, preferably in trading or manufacturing sector.
• Basic knowledge of accounts, debit/credit entries, and stock management.
• Proficiency in computer operations (MS Office, Email, ERP/Tally preferred).
• Strong organizational and multitasking skills.
• Ability to work under pressure and meet deadlines.
• Good communication skills and a proactive attitude.

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Experience:

• 5yr: 2 years (Preferred)

Work Location: In person