Job
Description
Key Responsibilities Strategic Sourcing & Policy Draft and periodically update the university-wide Procurement Policy and Standard Operating Procedures (SOPs). Build multiyear category strategies (IT, lab equipment, construction, library, hostel & dining, services). Procurement Operations Oversee the complete P2P life-cycle: requisition review, RFQ/RFP issuance, bid evaluation, negotiation, purchaseorder release, and order expediting. Maintain optimal cycle times and service-level agreements (SLAs) with internal requestors. Vendor & Contract Management Develop and maintain a robust, diverse vendor base; perform due-diligence, onboarding, and continuous performance evaluations. Negotiate master service agreements, annual rate contracts, and long-term supply agreements to achieve cost savings and risk mitigation. Budget, Cost & Compliance Control Prepare annual procurement budget and quarterly forecast; track variances and implement cost-recovery or savings initiatives. Ensure adherence to Government e-Marketplace (GeM) or other mandatory public-procurement portals when applicable. Coordinate with internal audit, external auditors, and statutory bodies for compliance reviews. Inventory & Asset Management Support Collaborate with Stores & Logistics for accurate inventory planning, reorder levels, and disposal of obsolete assets. ERP & Data Analytics Serve as functional lead for the Procurement/SCM module of ERP (e.g., SAP, Oracle, Microsoft D365). Publish dashboards on spend analytics, savings, supplier performance, and sustainability metrics. Team Leadership & Capability Building Lead, mentor, and appraise a team of buyers, category leads, and expeditors; run upskilling workshops on negotiation, ethics, and e-procurement tools. Risk, ESG & Sustainability Identify supply-chain risks (single-source, foreign currency, logistics) and develop contingency plans. Drive green-procurement initiatives in line with universitys sustainability goals. Qualifications & Experience Education: Master’s degree in Supply Chain, Materials Management, Business Administration, or Engineering. Experience: Minimum 10 years in procurement/purchasing, with at least 5 years in a leadership role. Exposure to public-sector or higher-education procurement norms is desirable. Technical: Proficiency in ERP procurement modules, e-tender portals, and advanced Excel/Power BI or similar analytics tools. Competencies Strategic thinking & financial acumen Advanced negotiation and contract law understanding Data-driven decision-making; strong analytical ability Ethical judgment and adherence to transparent processes Stakeholder management across academic, research, and administrative units Leadership, coaching, and change-management skills Excellent written and verbal communication
