Departmental Coordinator

Job Description

Job Title: Departmental Coordinator Location: Ahmedabad, Gujarat Work Hours: 06:00 PM TO 03:00 AM (Monday through Friday) JOB DESCRIPTION: iConsultera is seeking candidates as “Departmental Coordinator” with a strong international background to provide high-level administrative support to our executive team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced and dynamic environment. This role requires a proactive and resourceful individual who can anticipate the needs of executives, manage complex calendars, and handle sensitive information with utmost confidentiality. JOB RESPONSIBILITIES: Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones. Anticipate conflicts and proactively resolve scheduling issues to ensure efficient use of executive time. Draft and prepare professional correspondence, emails, reports, presentations, and other documents for executive review and distribution. Manage incoming and outgoing communications, including screening and prioritizing emails, phone calls, and inquiries. Maintain confidentiality and handle sensitive information with discretion and professionalism, including organizational database and document management systems Arrange and coordinate internal and external meetings, including logistics, agendas, presentations, and materials. Prepare meeting minutes, follow-up on action items, and ensure timely completion of deliverables. Organize and support international conferences, seminars, and business events, including venue selection, vendor management, and participant coordination. Act as a point of contact and liaison between executives and international stakeholders, including clients, partners, and government officials. Conduct research and gather information on international markets, industry trends, and cultural practices to support executive decision-making. Assist with language translation and interpretation as needed during international meetings and interactions. Undertake special projects and assignments as directed by executives, demonstrating flexibility and adaptability. REQUIRED SKILLS: 2 Years of Experience as an Executive Assistant. Bachelor’s degree in business administration, International Relations, or a related field. Proven experience as an Executive Assistant, preferably with international exposure. Strong organizational and time management skills, with the ability to prioritize tasks and meeting deadlines. Excellent communication skills, both written and verbal, with fluency in English and proficiency in additional languages preferred. Proficient in using productivity tools, such as Microsoft Office Suite, calendar management software, and online collaboration platforms. Ability to adapt to different cultures, understand international business etiquette, and work effectively across diverse teams. Exceptional attention to detail and ability to maintain confidentiality Show more Show less