Compliance Administrative Coordinator

Job Description

Role Overview: Compliance Administrative Coordinator is responsible for overseeing the administrative tasks related to specimen collectors and in-office phlebotomists, as well as supporting compliance-related administrative tasks. This role ensures that all necessary documentation, training, and communications are managed efficiently, maintaining compliance with organizational standards and regulatory requirements. Responsibilities Specimen Collector Documentation Management: Ensure that Specimen Collector Agreements are completed, signed, and properly filed prior to collector onboarding. Track signed agreements and maintain an organized database for quick reference. Timekeeping Management: Monitor collector timecards for gaps or missing time stamps. Update missing timestamps and ensure accurate records. Coordinate with collectors to resolve any timekeeping discrepancies. Logistics and Support: Serve as the primary point of contact for specimen collectors regarding logistics, supplies, and other operational needs. Direct collector requests or concerns to the appropriate departments for resolution. Training Coordination: Track training completion for specimen collectors, ensuring all required training is up-to-date. Notify collectors of missing training requirements and assist in scheduling training sessions. Ensure all collectors use their Acutis email accounts for training platforms and official communications. Compliance Support: Maintain records related to compliance activities involving specimen collectors. Assist in the preparation and organization of compliance documentation. Communicate with collectors to ensure adherence to compliance protocols. Communication and Coordination: Serve as the main administrative liaison between the compliance department and specimen collectors. Proactively communicate updates, reminders, and policy changes to collectors. Education BA in Healthcare Administration or equivalent Experience Minimum of 2 years of administrative experience, preferably in a healthcare or compliance setting. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Excellent verbal and written communication abilities across all levels of an organization Detail oriented Experience with timekeeping systems and compliance tracking is a plus. Ability to handle sensitive information with confidentiality and integrity. *****To apply, please click "apply", submit a brief cover letter that includes your salary desires along with your resume. **** Show more Show less