Company Secretary

Company Description

Riverdale Aerovista

Position Summary

Seeking an exceptionally proactive and highly motivated secretary to support senior leadership in a dynamic, demanding environment. This role is not for the faint of heart: expect a whirlwind of constantly shifting priorities, tight deadlines, and a level of precision that’s nothing less than exquisite.

Core Responsibilities

• Masterfully manage an ever-changing calendar, anticipate needs, and coordinate meetings, travel, and events before they’re even requested.
• Field calls, emails, and messages with poise—serve as the gatekeeper to the executive, prioritizing ruthlessly and handling confidential information discreetly.
• Prepare reports, presentations, agendas, and materials to perfection—no detail is too small to escape your attention.
• Facilitate office operations: order supplies, greet VIP clients, coordinate with vendors, and ensure the workspace runs flawlessly.
• Proactively solve problems—foresee issues, present solutions, and never let the phrase “That’s not my job” cross your mind.
• Serve as the calm, stylish center in a storm of last-minute changes, urgent requests, and high-profile guests.

Required Skills and Qualities

• At least 2 years in a high-stakes, support, or assistant role—experience in fashion, media, or creative industries is a plus but not required.
• Lightning-fast organization, expert prioritization, and an Olympian ability to multi-task under pressure.
• Strong written and verbal communication skills; diplomatic, assertive, and always polished.
• Fierce attention to detail, a memory for names and faces, and total discretion with executives’ personal and professional matters.
• Proficiency with office technology and willingness to learn new tools at a moment’s notice.
• Emotional intelligence—read the room, anticipate needs, manage up, and stay three steps ahead.