We are seeking a qualified and detail-oriented Company Secretary to join our team on a contractual, full-time employment basis. The ideal candidate will ensure compliance with the Companies Act, 2013, MCA/ROC requirements and Secretarial Standards, while providing end-to-end corporate governance support to the Board and senior management, and ensuring the company complies with statutory and regulatory requirements.
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Conduct and manage Board Meetings in accordance with Secretarial Standards I (SS-1), including preparation of notices, agendas, and minutes.
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Organize and manage Annual General Meetings (AGMs) in compliance with Secretarial Standards II (SS-2).
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Maintain all statutory registers required under the Companies Act, 2013 (members, directors and KMP, charges, related party transactions, loans/guarantees, share transfers).
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Maintain minute books, attendance registers, notices, agenda papers, and other secretarial records.
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Advise the Board on compliance requirements under the Companies Act, 2013, and maintain a compliance calendar
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Possesses an active Class 3 DSC for MCA filings
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Assist in the preparation of the Directors Report as per the provisions of the Companies Act 2013
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File Financial Statements with the Registrar of Companies (ROC) in AOC-4 XBRL or non-XBRL, as applicable).
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Prepare and file the Annual Return
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Update Director KYC information (DIR-3 KYC)
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Handle event-based ROC filings such as DIR-12 (appointment/resignation of directors), PAS-3 (return of allotment), and CHG-1 / CHG-4 (creation/satisfaction of charges)
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Update any changes in the particulars of directors with the ROC through form DIR-6
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Prepare and file the Return of Deposits using Form DPT-3
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Manage event-based filings where applicable
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Prepare and verify the Significant Beneficial Ownership (SBO)
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Approve filings with the ROC using DSC
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Assist in obtaining DIN/PAN for directors, if required
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Support DSC renewals for directors to ensure compliance with filing requirements
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Assist in registering directors on the MCA V3 portal and associating their DSCs as needed for filings
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Register directors in the V3 portal of the Ministry of Corporate Affairs and associate their DSC
This position is based in Gurugram, India
Who You Are:
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Bachelor s degree in Law, Business Administration, or related field.
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Professional qualification as a Company Secretary (ICSI; ICSA or equivalent qualification is a plus).
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Proven experience in a similar role, preferably within a corporate environment.
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Strong knowledge of corporate governance and compliance regulations un the Companies Act, 2013.
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Working knowledge of FEMA/RBI compliance for foreign investment is strongly encouraged
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Excellent organizational and time-management skills.
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Strong communication and interpersonal skills.
