Company Secretary

Role Summary:

Key Responsibilities:

• Ensure compliance with company laws, regulations, and best practices.
• Maintain up-to-date knowledge of regulatory changes.
• Advise the team on governance matters.

• Coordinate Board Notice and Agendas.
• Drafting and circulate Minutes as per Secretarial Standards.
• Prepare and circulate meeting materials.
• Maintain accurate records and filings.
• Maintain Statutory Register.

• Oversee compliance with regulatory requirements.
• Identify and mitigate risks.
• Implement and monitor compliance policies.

• Adherence to SEBI LODR Regulations
• Ensuring quarterly, half yearly, yearly and periodic compliances under SEBI LODR Regulations
• Preparation and Finalisation of Draft Board s Report, CG Report and Annual Report as per LODR Regulations
• Undertaking the Compliances for prevention of Insider Trading
• Compliances, reporting and correspondence related to CSR Activities undertaken by the
• Company or through implementing agency.
• Compliances related to declaration of dividend, if any.
• ESOP related Compliances
• Revision in Policy & Charters as required under SEBI LODR & Companies Act from time to time.

• Act as single point of contact for shareholders.
• Facilitating communication and addressing queries or concerns.
• Coordination for Shareholders Meetings and managing voting process.

• Well verse with sections of the Companies Act 2013.
• Filing of Statutory Form with ROC.
• Able to independently handle transactions with ROC like:
• Creation / Satisfaction of Charge.
• Issue of Securities (As per section 42 and 62 of Companies Act, 2013)
• Incorporation of Companies.
• Preparation of Board s Report, AOC 4 and XBRL.
• Preparation of Annual Return.
• Preparation of Form like DPT 3, MSME, DIR 3 KYC, etc.

• Maintaining accurate and up-to-date company records including statutory register and corporate documents.
• Ensure proper filing and storage of documents.

• Provide administrative support to the Board.
• Collaborate with external advisors (Lawyers, Auditors, Consultant, etc.)
• Coordination with RTA for Securities related matters.

• Focus on digitization of key secretarial matters, documents and records.

Must-Have Skills:

• Professional certification (e.g., ICSA, ACIS)
• Graduate qualification
• Postgraduate qualification in Law, Business, or related field (if any)
• Proven experience as a Company Secretary.
• Strong knowledge of company law, governance, and compliance.
• Excellent organizational and communication skills.

• Experience with company secretarial software.
• Familiarity with industry-specific regulations.