CMMS Administrator

What this job involves

The Computerized Maintenance Management System (CMMS) Administrator develops, implements, integrates and manages the information systems and associated tools. This position provides the critical data needed to track Key Performance Indicators and analyze team performance, comparing it against targets and benchmarks.

This position establishes, maintains and ensures consistent application of the CMMS processes and procedures to support all maintenance functions including, but not limited to, the following: Asset Management, Work Order Management, Preventive Maintenance Scheduling, Inventory Management, Labor Records, Task and Procedures Management, System Software and Hardware Management

PRINCIPAL RESPONSIBILITIES:

System Administration:

Input and maintain the facility master data on Dynamics 365,

Implement system updates,

Serve as the main contact for Americas region & supports other regions for the CMMS system.

Set up and assist in designing CMMS views, dashboards & reports,

Work Order Management

Manage the work order system. This includes supervising the work order transactions and providing the required reports to management,

Establish available PM schedulesand ensure work order release within timeline

Track asset downtime, Track labor costs

Scheduled vs. Unscheduled repairs, Chart MTBF & MTTR for Assets

Create and maintain reporting tool for monthly Key Performance Indicators (Scorecard Reporting) and conduct analysis against targets and track of PM due

Provide support to the facilities team for quarterly updates and changes to preventive maintenance tasks and scheduled events

Checklist

Creating new task plans of individual activities

Mapping necessary task plan to PM schedules

Support facilities team on updates in task plan

*Trends on checklist value at asset level

Inventory Management

Total inventory management

Establishunique item number for parts & track partsutilization

Support for quantity upload

Asset Partrelation

List of primary vendors/suppliers and with contact information

Determine repair / PM costs per assignment

Set minimum / maximum reorder points

Support inventory returns

Labor Records

Track labor costs for work orders

Track labor costs for all assets

Ensure resource are properly mapped for booking labor

Support facility team in scheduling labor

Tasks / Procedure Management

Establish and define procedures of all tasks for all users

Define common tasks for related work orders

Set up and provide instructions for timely input for work orders/projects at applicable sites.

Train New personnel on the CMMS system

Additional Requirements

Assist with the management on bringing in new enhancements and integration with other tools

Analyze data and present management on the outcomes

Manage special projects and perform other duties as assigned.

Sound like you To apply, you need to be:

A minimum of 5-6years' experience in a comparable CMMS role is highly preferred; 3 years' experience in a data management and analysis may be considered

Experience using CMMS tool Dynamics 365, is highly preferred.

Experience in integrating CMMS with other tools

Experience working with facility background and hands of knowledge in HVAC system, Fire Safety system, Plumbing, Electrical (Transformer, UPS, DG, HT & LT end, etc.,)

Computer skills - Microsoft Office skills (Excel, Word, Outlook, Power Point, Power Apps)

Collaborative mind set: We believe that collaboration plays a central role in achieving

success, demonstrate flexibility in working with a team, you must possess a customer-

centric focus and superior organizational skills to manage daily activities effectively

Good organizational skills with ability to multi-task and prioritize.

Ability to work within a team as well as independently

Logical thinker with good common sense and excellent eye for detail.

Flexible and adaptable to policy changes and work flow

Ability to write reports, investigations, and standard operating procedures.

Excellent verbal and written communication skills; ability to communicate with multi-level audiences.