Business Development Executive/Conference Coordinator

Job Description

We are seeking a knowledgeable and organized Conference Co-ordinator to join our team. The ideal candidate will have a strong background in scientific research and event management with at least 1 year of experience. You will coordinate program-related events, such as workshops, symposia and international conferences, while maintaining communication with international speakers and delegates. You will be responsible for coordinating both virtual and hybrid program-related events, managing client relationships and ensuring the smooth execution of scientific events.

Key Responsibilities

Client Acquisition

• Identify and pursue potential clients to convert them into paying customers.

Sales Strategy Development

• Develop and implement effective sales strategies to achieve targets and maximize revenue generation.

Pipeline Management

• Manage and maintain a sales pipeline to track leads, opportunities, and conversions effectively.

Data Management

• Maintain accurate records and databases for participant details, payment receipts and paper titles using designated tracking systems.

Escalation Management

• Handle escalated queries and issues efficiently, ensuring timely resolution and customer satisfaction.

Website Maintenance

• Monitor the organization's website for accuracy and handle any necessary corrections or updates promptly.

Reminder and Follow-Up Initiatives

• Implement reminder and follow-up initiatives for presentation submissions, fee acknowledgements and document verifications to ensure timely completion.

Reporting

• Prepare and present sales reports, forecasts and performance metrics to management regularly.

Other responsibilities

• Coordinate program-related events, including workshops, symposia, international conferences and scientific events.
• Coordinate both virtual and hybrid program-related events, managing client relationships and ensuring the smooth execution of scientific events.
• Design scientific sessions for conferences, inviting professors, directors, managers, and executives from reputed organizations globally.
• Serve as the main point of contact for program chairs, session chairs, scientific committees, and invited speakers for conference content and communications.
• Form organizing committees and scientific squads with top-quality scientists in relevant research fields.
• Stay updated on new findings and current scientific inventions across related research fields.
• Provide valuable information to the scientific community to ensure successful events.
• Regularly report the status of conferences to the Director, Program Manager, and Team Leader.
• Lead external scientific communication with clients globally.
• Generate leads in terms of manuscripts and clients.
• Coordinate and manage scientific events, including CMEs, conferences, workshops and speaker sessions.
• Design new proposals based on market analysis.
• Prepare conference proceedings from the received manuscripts.
• Forecast team targets and ensure they are met.
• Provide valuable information to the scientific community to ensure successful events.
• Regularly report the status of conferences to the Director, Program Manager, and Team Leader.

Preferred Qualifications:

• Excellent communication skills, both written and verbal.
• Experience with scientific event (International Conference) management.
• Strong networking skills within the scientific community.
• Ability to manage multiple projects and meet deadlines.
• Professional telephone etiquette.
• Up-to-date with current scientific affairs and research advancements.
• Strong organizational and project management skills.
• Ability to work independently and as part of a team.
• Ability to generate revenue by achieving registrations (Sales) for the conference.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person