Business Administration & Logistics Executive

Procurement & Vendor Coordination:

• Generate and issue Purchase Orders (POs) as per requisitions.
• Maintain and update Vendor Questionnaires and documentation.
• Follow up on vendor inquiries and coordinate with superiors for timely decisions.

DGFT Compliance:

• Handle Advance Authorization processes and compliance.
• Manage Bond Closing and EBRCs (Export Benefit Realization Certificates) documentation.
• Ensure all statutory and regulatory documentation is up-to-date.

Import Operations & Documentation:

• Track imports in coordination with CHA (Customs House Agent).
• Ensure timely payment of Custom Duty and GST on imports.
• Maintain import documentation and records accurately.
• Coordinate with suppliers and logistics for smooth import clearance.

Domestic Raw Material Management:

• Monitor and track availability and movement of domestic raw materials.
• Ensure proper coordination for timely delivery and utilization.

Invoicing & Sales Operations:

• Handle invoicing and billing processes including E-way bills and COA (Certificate of Analysis).
• Prepare and enter Sales Orders in the system accurately.
• Ensure proper documentation for billing and dispatch

Inventory & Logistics:

• Assist in inventory management, stock updates, and reconciliation.
• Support dispatch planning and execution in coordination with logistics partners.
• Generate and manage invoices, ensure proper documentation for shipments.

Communication & Coordination:

• Respond to daily email correspondences and coordinate with internal departments.
• Conduct regular follow-ups on pending inquiries and tasks with management.
• Visit banks or other institutions when necessary for documentation or transactions.

Other Responsibilities:

• Take up any additional tasks or responsibilities assigned by the management.
• Support cross-functional teams and contribute to continuous process improvements.

Key Skills & Requirements:

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 3+ years of experience in import/export operations, logistics, or administration.
• Familiarity with CHA coordination, GST, custom duty, and related import documentation.
• Basic understanding of logistics, supply chain, and inventory systems.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong communication, follow-up, and organizational skills.
• Ability to multitask and work under pressure in a deadline-driven environment.
• Knowledge of Advance Authorization, bonding procedures, and DGFT documentation.